On-Site Administrative Support Specialist — Travis AFB

BB&E Inc.; Fairfield (CA); On-site; USD 60,000 - 70,000; Full time

Benefits offered by this job

Health Insurance

Employee Stock Ownership Plan

Discretionary bonus

PTO + 11 holidays

401(k) with employer match

Tuition reimbursement

EAP

Job summary

BB&E Inc. is seeking an Administrative Support Specialist to join the team, to support the environmental restoration program on-site at Travis AFB, CA. The role emphasizes detail orientation, and proficient use of MS Office and SharePoint.

Responsibilities include coordinating meetings, preparing status reports, and coordinating project documentation in compliance with applicable standards. Strong written and verbal English skills and the ability to manage multiple tasks are essential.

Qualifications

• Must have at least ten (10) years of experience in administrative work with a High School Diploma or equivalent.
• At least five (5) years of experience in administrative work with an Associate's Degree.
• At least three (3) years of experience in administrative work with a Bachelor's Degree.
• Education: A minimum of a High School Diploma or equivalent is required.

Responsibilities

• Communicate scientific or technical information by telephone, in written form, email, and in person.
• Manage meeting logistics that includes organizing and preparing meeting materials, facilitating/briefing meetings, and preparing meeting minutes and action items reports.
• Prepare and coordinate status reports to supervisor and government POC(s) in written form and email.
• Experience in using computer hardware, peripherals, and standard computer software programs such as Microsoft Office Applications, SharePoint, and Adobe Acrobat (PDF Editor & Creator).
• Demonstrate a high level of proficiency in the use of the English Language in oral and written format.
• Organize and prioritize multiple tasks, maintain records, and work with interruptions to accomplish work.
• Observe, receive, obtain, and integrate information from multiple sources to consolidate and format.
• Provide quality control for work products and resolve any issues identified.
• Coordinate/create project documentation that complies with business rules and governing standards.
• Consolidate input from AFCEC/CZP Branch staff for monthly newsletters
• Incorporate all comments and submit the newsletter to the Government upon approval
• Consolidate AFCEC/CZP Branch inputs for WARS prepared in accordance with (IAW) the AFCEC/CZP Business Rule on weekly/monthly activity report
• Consolidate information to prepare a weekly quad chart containing items of importance

Skills

Office communication

Meeting preparation

MS Office proficiency

SharePoint

Adobe Acrobat

Time management

Strong communication

Self-Starter

Education

High School Diploma

Associate's Degree

Bachelor's Degree

Tools

Adobe Acrobat

InDesign

Photoshop

Illustrator

Job description

BB&E Inc. is seeking an Administrative Support Specialist to join the team, to support the environmental restoration program on-site at Travis AFB, CA. The role emphasizes detail orientation, and proficient use of MS Office and SharePoint.

Responsibilities include coordinating meetings, preparing status reports, and coordinating project documentation in compliance with applicable standards. Strong written and verbal English skills and the ability to manage multiple tasks are essential.