Administrative Support & Project Coordination Specialist

Socket.dev; Fairfield (CA); On-site; USD 60,000 - 70,000; Full time

Benefits offered by this job

Competitive compensation

Employee Stock Ownership Plan

Discretionary bonus

Medical, Dental, Vision Insurance

Short-Term & Long-Term disability

Life insurance

401(k) with employer match

Tuition reimbursement

Paid holidays

PTO

Employee discounts

EAP

Pet insurance

Job summary

BB&E, an employee-owned civil and environmental engineering firm, seeks an Administrative Support Specialist to support the Travis AFB program in CA. You will handle communications, meeting logistics, status reporting, and document control using MS Office, SharePoint, and Acrobat.

The role requires long-term dedication, high citizenship standards, and the ability to manage multiple tasks while maintaining records and meeting deadlines.

Qualifications

• Must have at least ten (10) years of experience in administrative work with a High School Diploma or equivalent.
• At least five (5) years of experience in administrative work with an Associate’s Degree.
• At least three (3) years of experience in administrative work with a Bachelor’s Degree.

Responsibilities

• Communicate scientific or technical information by telephone, in written form, email, and in person
• Manage meeting logistics that includes organizing and preparing meeting materials, facilitating/briefing meetings, and preparing meeting minutes and action items reports
• Prepare and coordinate status reports to supervisor and government POC(s) in written form and email
• Experience in using computer hardware, peripherals, and standard computer software programs such as Microsoft Office Applications, SharePoint, and Adobe Acrobat (PDF Editor & Creator)
• Demonstrate a high level of proficiency in the use of the English Language in oral and written format
• Organize and prioritize multiple tasks, maintain records, and work with interruptions to accomplish work
• Observe, receive, obtain, and integrate information from multiple sources to consolidate and format
• Provide quality control for work products and resolve any issues identified
• Coordinate/create project documentation that complies with business rules and governing standards
• Consolidate input from AFCEC/CZP Branch staff for monthly newsletters
• Incorporate all comments and submit the newsletter to the Government upon approval
• Consolidate AFCEC/CZP Branch inputs for WARS prepared in accordance with (IAW) the AFCEC/CZP Business Rule on weekly/monthly activity report
• Consolidate information to prepare a weekly quad chart containing items of importance

Skills

Office communication

Time management

Strong written/verbal communication

Meeting coordination

Education

High School Diploma

Associate’s Degree

Bachelor’s Degree

Tools

MS Office Suite

SharePoint

Adobe Acrobat

InDesign

Photoshop

Illustrator

Outlook

Job description

BB&E, an employee-owned civil and environmental engineering firm, seeks an Administrative Support Specialist to support the Travis AFB program in CA. You will handle communications, meeting logistics, status reporting, and document control using MS Office, SharePoint, and Acrobat.

The role requires long-term dedication, high citizenship standards, and the ability to manage multiple tasks while maintaining records and meeting deadlines.