On-Site Administrative Support Specialist

FWI (FedWriters, Inc.); Vancouver (WA); Vor Ort; USD 50.000 - 58.000; Vollzeit

Benefits dieser Stelle

Health Insurance

Dental Insurance

Vision Insurance

Long-term Disability Insurance

Life Insurance

401(k) Plan

Holiday Pay

Paid Time Off

Zusammenfassung

FWI is seeking an Administrative Assistant to support the Western Federal Lands Highway Division on-site. The role spans office tasks, records management, meeting coordination, time and attendance, fleet management, and entry for travel and HR-related systems.

The ideal candidate has 4+ years in admin roles, excels in MS Office, and can communicate effectively with senior leaders while maintaining accuracy and confidentiality.

Qualifikationen

• High School Diploma required.
• Accurate typing of at least 35 wpm.
• 4 years of experience in an Administrative Assistant style role.
• Experience supporting senior level managers.
• Proficiency with Microsoft Office products (PowerPoint, Word, Excel, Outlook, Access, SharePoint).
• Experience with scheduling/conferencing apps (Adobe Connect, PolyCom VTC).
• Familiarity with the Government Style Manual.
• Strong grammar, proofreading, and written communication skills.
• Strong communication across all levels of staff and contractors.

Aufgaben

• Serve as liaison between Government and contractor staff and communicate clearly on items needing action.
• Perform evaluations of contract staff to ensure timely, accurate results.
• Coordinate schedules and daily activities of contract administrative staff.
• Train and collaborate with other administrative assistants.
• Provide training on technical and administrative tools and systems.
• Demonstrate and mentor the use of software and systems essential to administrative functions.

Kenntnisse

Microsoft Office

PowerPoint

Word

Excel

Outlook

Access

SharePoint

SQL

Adobe Acrobat

Adobe Connect

Video Conferencing

Time & Attendance Systems

Ausbildung

High School Diploma

Tools

Skype

SharePoint

SQL

Adobe Connect

PolyCom VTC

Jobbeschreibung

FWI is seeking an Administrative Assistant to support the Western Federal Lands Highway Division on-site. The role spans office tasks, records management, meeting coordination, time and attendance, fleet management, and entry for travel and HR-related systems.

The ideal candidate has 4+ years in admin roles, excels in MS Office, and can communicate effectively with senior leaders while maintaining accuracy and confidentiality.