Administrative Assistant

FedWriters, Inc.; Vancouver (WA); On-site; USD 41,000 - 58,000; Full time

Benefits offered by this job

Health Insurance

Vision Insurance

Disability Insurance

Life Insurance

401(k) Plan

Holiday Pay

Paid Time Off

Job summary

FedWriters, Inc. is seeking an Administrative Assistant to provide on-site administrative support for the Western Federal Lands Highway Division.

The role covers office tasks, correspondence and records management, meeting management, time and attendance, fleet vehicle management, and entry of travel and HR data. The position emphasizes strong communication, collaboration, and proficiency with Microsoft Office, SharePoint, SQL, and other tools.

Qualifications

• High School Diploma required.
• Accurate typing of at least 35 wpm.
• 4 years of experience in Administrative Assistant or equivalent role performing admin support duties.
• Strong communication with all levels, including senior managers.
• Proficiency in grammar, spelling, punctuation, and proofreading.
• Familiarity with Government Style Manual.
• Strong listening and speaking skills.
• Customer service oriented with professional courtesies.

Responsibilities

• Serve as liaison between Government and contractor employees and communicate clearly with Government contacts.
• Perform evaluations of contract staff to ensure timely, accurate, and customer-focused performance.
• Coordinate schedules and daily activities of contract admin staff, monitor attendance and coverage.
• Train and collaborate with other administrative assistants.
• Provide training on technical and administrative tools and systems.
• Mentor others in the use of essential software and systems.

Skills

Typing 35 wpm

Strong written communication

Customer service

Critical thinking

Information organization

Training others

Education

High School Diploma

Tools

Microsoft Office

Skype

SharePoint

SQL

Adobe Products

Zoom

Job description

Be part of the engine behind federal infrastructure operations, ensuring smooth, accurate, and efficient administrative support for the Western Federal Lands Highway Division. FWI is building a team to support the Western Federal Lands Highway Division (WFLHD), a division of the Federal Highway Administration, with on-site administrative support services. As an Administrative Assistant, you will provide support services that span a wide range of administration support responsibilities (i.e., office administrative tasks, correspondence and records management, meeting management, time and attendance, fleet vehicle management, preparation of office supply orders, entries for PRISM/DELPHI/E2 Travel, automated System Database Management, Human Resource support, financials, and Program Management support).

FWI is expanding rapidly and has been recognized as a 2024, 2025 and 2026 Top Workplace, offering excellent growth opportunities in a collaborative environment.

Work Schedule and Location:

On-Site: This full-time on-site position will work Monday through Friday.

Responsibilities

• Serve as a liaison and primary point of contact between the Government and contractor employees. This includes but is not limited to communicating clearly and timely with Government contacts (Contracting Officer, Contracting Officer’s Representative, Functional and Technical contacts, etc.) on behalf of the contract staff regarding significant items that require clarification, action, or coordination.
• Perform routine and periodic evaluations of contract staff and their tasks to ensure completion in a timely, accurate, and customer-focused manner, with proper prioritization.
• Coordinate schedules and direct the daily activities of contract administrative support staff under this task order. This includes monitoring employee attendance and ensuring adequate coverage and task alignment.
• Train and collaborate effectively with other administrative assistants.
• Provide training and guidance on technical and administrative tools and systems.
• Demonstrate and mentor others in the use of software and systems essential to administrative functions, including but not limited to:
  
  • Microsoft Office Products (e.g. PowerPoint, Word, Excel, Outlook, Access, Publisher,
    Teams, Visio)
  • Skype, SharePoint, SQL, Adobe Products
  • Current web browsers (e.g., Internet Explorer, Edge, Chrome)
  • Video and web conferencing tools (e.g., Adobe Connect, PolyCom VTC, Microsoft Teams, Zoom)
  • Automated administrative tracking and management systems (e.g., travel management, time and attendance)
  • Other relevant data entry and administrative systems

Qualifications

Required:

• High School Diploma required.
• Accurate typing of at least 35 wpm.
• 4 years of experience in an Administrative Assistant, Accounting Clerk III, Secretary III, Travel Clerk III, or equivalent position performing administrative support duties and operating various types of office equipment (i.e.,
  multi-function printer/copier/scanner) and filing systems without day-to-day direction.
• Significant experience communicating with individuals at all levels, both orally
  and in writing, with experience supporting senior level managers.
• Highly proficient in grammar, spelling, punctuation, and preparation /proofreading
  all standard/executive level office documents, and
• Familiarity with the Government Style Manual.
• Writing – Communicating effectively with others in writing as indicated by the
  needs of the audience.
• Active Listening – Listening to what other people are saying and asking questions
  as appropriate.
• Speaking – Talking to others to effectively convey information.
• Customer Service – Providing professional courtesies to all customers and
  stakeholders.
• Critical Thinking Skills - Demonstrated clear judgement and independent decision making capabilities.
• Information Gathering – Knowing how to identify and find essential information.
• Information Organization – Finding ways to structure or classify multiple pieces of
  information.
• Synthesis/Reorganization – Reorganizing information to arrive at a better
  approach to problems or tasks.
• Product Inspection – Inspecting and evaluating the quality of products.
• English Language – Knowledge of the structure and content of the English
  language including the meaning and spelling of words, rules of composition, and
  grammar.

FWI is an Equal Opportunity Employer, including disability/vets.

Why Join Our Team

At FWI, we place the highest importance on creating an exceptional employee experience. You'll have opportunities to achieve your career aspirations through internal promotions, professional development, and other recognition and rewards programs. Join our team and take advantage of the many benefits we offer, including:

• Health Insurance
• Vision Insurance
• Long-term and Short-term Disability Insurance
• Life Insurance
• 401(k) Plan
• Holiday Pay
• Paid Time Off

Pay Range

$36.04 an hour plus $5.92 an hour for health and welfare, depending on experience, education and clearance level.

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