On-Site Administrative Specialist — Dynamic Support

Brookhaven National Laboratory; New York (NY); On-site; USD 69,000 - 99,000; Full time

Job summary

Brookhaven National Laboratory in Upton, NY is seeking an organized Administrative Assistant to support the Computing and Data Sciences Directorate. This role handles complex calendars, travel arrangements, meeting logistics, and financial processing with discretion.

The ideal candidate has substantial office experience, strong written and verbal communication, and the ability to manage multiple priorities. A degree plus eight years of relevant experience is preferred, and U.S.

Qualifications

• Office administration training plus eight years of relevant experience.
• Ability to perform complex administrative functions with minimal supervision.
• Excellent written and verbal communication skills.

Responsibilities

• Provide comprehensive administrative support to management and department personnel.
• Manage complex calendars, schedule meetings, coordinate agendas, and arrange meeting logistics.
• Coordinate travel arrangements and process travel reimbursements.
• Process invoices, expense reports, and financial documentation using Laboratory systems.
• Coordinate procurement, vendor documentation, and site access for events as required.

Skills

Organizational skills

Communication skills

Time management

Attention to detail

Education

Associate degree

Bachelor's degree

Tools

Outlook

Workday

Teams

Video conferencing

SharePoint

Job description

Brookhaven National Laboratory in Upton, NY is seeking an organized Administrative Assistant to support the Computing and Data Sciences Directorate. This role handles complex calendars, travel arrangements, meeting logistics, and financial processing with discretion.

The ideal candidate has substantial office experience, strong written and verbal communication, and the ability to manage multiple priorities. A degree plus eight years of relevant experience is preferred, and U.S.