Administrative Assistant, Hybrid - Support Science Operations

Brookhaven National Laboratory; Upton (NY); On-site; USD 52,000 - 76,000; Full time

Job summary

Brookhaven National Laboratory invites applications for an Administrative Assistant to support CFN leadership and scientific staff. You will ensure smooth operations, coordinating scheduling, travel, procurement, budgeting, and HR-related activities, while driving efficient workflows across CFN.

You will be empowered to implement digital tools, manage guest information, training records, and participate in special projects that improve administrative processes within a fast-paced, DOE‑funded

Qualifications

• Eight years of progressively responsible experience in an administrative role.
• Strong written and verbal communication, highly organized with attention to detail.
• Ability to manage competing priorities, meet deadlines, and work with minimal supervision.
• Experience with MS Office 365 apps and ability to learn SharePoint and other business apps.
• U.S. citizen due to DOE system access requirements.

Responsibilities

• Direct day-to-day administrative support for CFN group leaders and staff.
• Schedule, travel coordination (domestic/foreign), procurement, budgeting, and related tasks.
• Coordinate HR and Talent Acquisition activities for groups supported.
• Prepare CFN reports and organize inputs for program reviews and operations.
• Serve as GIS Administrator, manage guest and visitor information per DOE rules.
• Act as CFN Training Coordinator, track JTAs and training records.
• Identify opportunities to improve CFN administrative processes and help implement digital tools.
• Contribute to special projects and adapt responsibilities as needs evolve.

Skills

Administrative experience

Clear communication

Problem solving

Collaboration

Initiative

Organizational skills

Tech aptitude

Ability to learn systems

Education

Business-related degree

Tools

Microsoft Word

Microsoft Excel

PowerPoint

Outlook

SharePoint

Microsoft Lists

Microsoft Forms

Power Automate

Workday

PeopleSoft Financials

GIS

BTMS

Job description

Brookhaven National Laboratory invites applications for an Administrative Assistant to support CFN leadership and scientific staff. You will ensure smooth operations, coordinating scheduling, travel, procurement, budgeting, and HR-related activities, while driving efficient workflows across CFN.

You will be empowered to implement digital tools, manage guest information, training records, and participate in special projects that improve administrative processes within a fast-paced, DOE‑funded