Administrative Assistant, Science Facility (Hybrid)

Brookhaven National Laboratory; Ridge (NY); Hybrid; USD 65,000 - 90,000; Full time

Benefits offered by this job

Flexible work arrangement (4 days on/1

Job summary

Brookhaven National Laboratory's Center for Functional Nanomaterials (CFN) seeks an experienced Administrative Assistant to support group leaders and scientific staff. You will manage scheduling, travel, procurement, budgeting, HR coordination, and prepare quarterly and year-end reports.

You will also oversee GIS and training coordination, improving CFN workflows. The role requires a strong communicator with a proactive mindset, attention to detail, and ability to collaborate across CFN, BNL,

Qualifications

• Eight+ years of progressively responsible experience in a relevant administrative role.
• Proficiency with Microsoft Word, Excel, PowerPoint, and Outlook (Microsoft 365).
• Ability to learn SharePoint and other business applications.
• Clear written and verbal communication with strong attention to detail.

Responsibilities

• Ensure day-to-day administrative functions for CFN groups run smoothly.
• Coordinate domestic and foreign travel, procurement, budgeting, and related tasks.
• Support HR and Talent Acquisition activities for groups you support.
• Prepare and assemble CFN reports and program reviews.
• Administer the Guest Information System (GIS) and coordinate visitor information.
• Identify and communicate staff training needs; maintain JTAs and training records.
• Develop and implement improved CFN-wide administrative workflows and digital tools.
• Contribute to special projects and evolving administrative processes.

Skills

Administrative experience

MS Office proficiency

Communication skills

Time management

Interpersonal skills

Education

Associate/Bachelor degree related to position

Relevant coursework or training

Tools

SharePoint

Microsoft Lists

Microsoft Forms

Power Automate

Workday/PeopleSoft Financials

Job description

Brookhaven National Laboratory's Center for Functional Nanomaterials (CFN) seeks an experienced Administrative Assistant to support group leaders and scientific staff. You will manage scheduling, travel, procurement, budgeting, HR coordination, and prepare quarterly and year-end reports.

You will also oversee GIS and training coordination, improving CFN workflows. The role requires a strong communicator with a proactive mindset, attention to detail, and ability to collaborate across CFN, BNL,