On-Site Administrative Assistant - Team & Operations

State of Oklahoma; Oklahoma; On-site; USD 34,000 - 42,000; Full time

Job summary

Location: Oklahoma State Reformatory. The State of Oklahoma seeks an Administrative Assistant to provide essential support to program areas and executive staff.

This on-site role involves filing, reporting, scheduling, and basic financial tasks in a structured agency environment. Requirements include a bachelor’s degree or four years of clerical/administrative experience, strong business English, and the ability to handle confidential information.

Qualifications

• Bachelor’s degree or four years of relevant clerical/administrative work.
• Ability to handle confidential files and sensitive information.
• Knowledge of business English, spelling, punctuation, and basic math.
• Familiarity with office methods, records maintenance, and basic accounting tasks.

Responsibilities

• Prepare invoices, payments, requisitions, and purchase orders, plus basic bookkeeping.
• Maintain complex files and prepare correspondence, reports, and presentations.
• Coordinate internal/external meetings and serve as liaison with customers.
• Supervise clerical staff and mentor junior colleagues as needed.

Skills

Office administration

Confidentiality

Business English

Business mathematics

Education

Bachelor’s degree

4 years clerical experience

Job description

Location: Oklahoma State Reformatory. The State of Oklahoma seeks an Administrative Assistant to provide essential support to program areas and executive staff.

This on-site role involves filing, reporting, scheduling, and basic financial tasks in a structured agency environment. Requirements include a bachelor’s degree or four years of clerical/administrative experience, strong business English, and the ability to handle confidential information.