On-Site Administrative Assistant — Preclinical Education

Kansas Health Science Center; Town of Texas (WI); On-site; USD 42,000 - 54,000; Full time

Job summary

Kansas Health Science University (KHSU)–Kansas College of Osteopathic Medicine (KansasCOM) is seeking an Administrative Assistant - Preclinical Education to provide essential administrative support to faculty, staff, and leadership in Biomedical Sciences and related programs. This on-site role emphasizes organization, discretion, and effective communication to keep daily operations running smoothly.

The position involves coordinating calendars, preparing materials, maintaining course pages, and

Qualifications

• Associate’s degree and/or three years of administrative experience required.
• Experience in higher education, health care, or nonprofit professional environments preferred.
• Proficiency in Microsoft Office Suite (Outlook, Teams, Excel, PowerPoint, Word), Adobe Acrobat, and other common office applications.
• Demonstrated ability to handle confidential information with discretion and sound judgment.
• Excellent written and verbal communication skills with consistent spelling, grammar, and punctuation.
• Strong organizational skills with the ability to manage multiple projects, meet deadlines, and prioritize tasks effectively.

Responsibilities

• Provide daily administrative support for faculty, staff, and leadership in designated departments.
• Maintain Canvas course pages for Biomedical Sciences and Anatomy, Health Systems Science, Physicianship, and Osteopathic Manipulative Medicine.
• Manage calendars, schedule meetings, reserve rooms, and coordinate logistics for department activities.
• Prepare meeting agendas, take detailed minutes, and distribute follow-up action items.
• Support university-level committees with agendas and minutes, and distribute items.
• Prepare and distribute correspondence, reports, and presentation materials.
• Maintain confidential academic, student, and personnel records per policies.
• Ensure timely preparation and distribution of class-related handouts, materials, and resources.
• Support faculty across multiple offices, adapting to varying needs.
• Assist with departmental projects, initiatives, and special assignments.
• Serve as a point of contact for faculty, staff, and students with professionalism and discretion.
• Assist with accreditation-related tasks, reporting, and documentation.
• Support departmental events, workshops, and training sessions, including materials and catering.

Skills

Organizational skills

Communication skills

Discretion

Customer service orientation

Teamwork

Education

Associate’s degree

Tools

MS Office

Adobe Acrobat

Job description

Kansas Health Science University (KHSU)–Kansas College of Osteopathic Medicine (KansasCOM) is seeking an Administrative Assistant - Preclinical Education to provide essential administrative support to faculty, staff, and leadership in Biomedical Sciences and related programs. This on-site role emphasizes organization, discretion, and effective communication to keep daily operations running smoothly.

The position involves coordinating calendars, preparing materials, maintaining course pages, and