Administrative Assistant - Preclinical Education

Saybrook University; Forest Hills (KS); On-site; USD 38,000 - 48,000; Full time

Job summary

Kansas Health Science University (KHSU) seeks an Administrative Assistant - Preclinical Education to provide essential on-site administrative support in the Preclinical curriculum. The role spans Biomedical Sciences, Anatomy, Health Systems Science, Physicianship, and Osteopathic Manipulative Medicine, ensuring smooth daily operations and effective communication.

The ideal candidate demonstrates exceptional organization, discretion, and the ability to manage multiple priorities while maintaining

Qualifications

• Associate's degree and/or three years of administrative experience required.
• Experience in higher education, health care, or nonprofit professional environments preferred.
• Proficiency in Microsoft Office Suite (Outlook, Teams, Excel, PowerPoint, Word) and Adobe Acrobat.
• Demonstrated ability to handle confidential information with discretion and sound judgment.
• Excellent written and verbal communication with spelling, grammar, and punctuation.

Responsibilities

• Provide daily administrative support for faculty, staff, and leadership in the referenced departments.
• Maintain Canvas course pages for Biomedical Sciences and related areas.
• Manage calendars, schedule meetings, reserve rooms, and coordinate logistics.
• Prepare meeting agendas, take minutes, and distribute action items.
• Support university committees with agendas and minutes.

Skills

Microsoft Office Suite

Adobe Acrobat

Communication skills

Organizational skills

Discretion

Education

Associate's degree

Tools

Canvas

Job description

Job Description

The Administrative Assistant - Preclinical Education is a full-time, on-site position at Kansas Health Science University (KHSU)-Kansas College of Osteopathic Medicine (KansasCOM). The position supports the faculty and/or staff working in the Preclinical curriculum. Key areas of support include Biomedical Sciences and Anatomy, Health Systems Science, Physicianship, and/or Osteopathic Manipulative Medicine. This role provides vital administrative and operational support to faculty, staff, and leadership team. The Administrative Assistant - Preclinical Education plays an active role in ensuring the smooth execution of daily operations, advancing departmental initiatives, and fostering clear communication across academic functions. Success in this position requires exceptional organizational skills, attention to detail, adaptability, and the ability to exercise sound judgment and discretion. This is an excellent opportunity for a professional who thrives in a dynamic academic environment and is motivated to contribute to the mission of preparing the next generation of osteopathic physicians.

SPECIFIC RESPONSIBILITIES

• Provide daily administrative support for faculty, staff, and/or leadership in Biomedical Sciences and Anatomy, Health Systems Science, Physicianship, and/or Osteopathic Manipulative Medicine, as assigned.
• Provide ongoing administrative support for the maintenance, accuracy, and consistency of Canvas course pages for Biomedical Sciences and Anatomy, Health Systems Science, Physicianship, and/or Osteopathic Manipulative Medicine, as assigned.
• Manage calendars, schedule meetings, reserve rooms, and coordinate logistics for departmental activities.
• Prepare meeting agendas, take detailed minutes, and distribute follow-up action items.
• Support University-level committees by preparing meeting agendas, take detailed minutes, and distribute follow-up action items, as assigned.
• Preparing and distributing various forms of correspondence, reports, and presentation materials.
• Maintain accurate and confidential academic, student, and personnel records in compliance with institutional policies.
• Ensure timely preparation, printing, and distribution of class-related handouts, materials, and resources.
• Support faculty across multiple Biomedical Sciences and Anatomy, Health Systems Science, Physicianship, and/or Osteopathic Manipulative Medicine-related offices, demonstrating flexibility to adapt to varying needs.
• Assist with departmental and/or institutional projects, initiatives, and special assignments, ensuring timely completion and high-quality outcomes.
• Serve as a point of contact for faculty, staff, and students, handling inquiries with professionalism, discretion, and a strong customer service orientation.
• Assist with accreditation-related tasks, reporting, and documentation as directed.
• Support departmental events, workshops, and training sessions, including preparation of materials, catering orders, and on-site assistance.
• Demonstrated ability to thrive in a fast-paced, sometimes congested environment while maintaining attention to detail and consistent productivity.
• Perform other duties as assigned in support of departmental and institutional priorities.

SUPERVISORY RESPONSIBILITIES

n/a

QUALIFICATION(S)

Associate's degree and/or three years of administrative experience required. Experience in higher education, health care, or nonprofit professional environments preferred. Proficiency in Microsoft Office Suite (Outlook, Teams, Excel, PowerPoint, Word), Adobe Acrobat, and other common office applications. Demonstrated ability to handle confidential information with discretion and sound judgment. Excellent written and verbal communication skills with consistent application of spelling, grammar, and punctuation. Strong organizational skills with the ability to manage multiple projects, meet deadlines, and prioritize tasks effectively.

KEY COMPETENCIES

• Commitment to quality, efficiency, and continuous improvement.
• Responsiveness and proactive problem-solving abilities.
• High degree of accuracy and attention to detail.
• Reliability, professionalism, and discernment in handling sensitive information.
• Ability to work both independently and collaboratively as part of a team.
• Strong interpersonal skills with the ability to manage professional relationships across diverse stakeholders.

The essential physical and mental requirements described here are representative of those that must be met by an employee to successfully perform the job's essential functions. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

DISCLAIMER: The above statements are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified. All personnel may be required to perform duties outside of their normal responsibilities from time to time, as needed. It is the policy of Kansas Health Science University (KHSU)-Kansas College of Osteopathic Medicine (KansasCOM) not to discriminate on the basis of race, ethnicity, color, sex, sexual orientation, gender, gender identity, religion, religious creed, national origin, ancestry, age, genetic information, marital status, military or veteran status, physical or mental disability, medical condition, pregnancy, childbirth and any medical condition related to pregnancy or childbirth or any other basis protected by federal, state or local law, ordinance or regulation.

Kansas Health Science University offers a generous compensation and benefits package, as well as the opportunity to work for a leader in the field of education.

Benefits

• generous paid time-off
• medical and dental coverage
• company-paid life and disability insurance
• retirement plan with employer contribution
• multiple flexible spending accounts (FSA)
• tuition reimbursement
• professional development
• regular employee appreciation events

KHSU-KansasCOM is committed to complying with all applicable laws regarding equal employment opportunities.

KHSU-KansasCOM strives to create and maintain a work environment in which people are treated with dignity, decency, and respect.

Kansas Health Science University is an Equal Opportunity Employer. Kansas Health Science University (KHSU) is a private, nonprofit institution based in Wichita, Kansas, whose goal is to increase access to medical education opportunities and to address the growing need for physicians in the community. KHSU is a partner institution of The Community Solution, a nonprofit system of colleges advancing student success and community impact. Kansas College of Osteopathic Medicine (KansasCOM) has been granted pre-accreditation status from the American Osteopathic Association's Commission on Osteopathic College Accreditation (COCA). COCA is the accrediting agency recognized by the United States Department of Education (USDE) for predoctoral education of osteopathic physicians in the United States. Pre-accreditation, as distinct from full accreditation, permits the KansasCOM to solicit applications and admit students, offer medical instruction within the approved osteopathic medical curriculum, and announce its Pre-Accreditation Status. KansasCOM can be considered for full accreditation status following the graduation of its first class, which it anticipates will occur in May 2026. The attainment of full accreditation status is subject to review and approval by COCA. For more information, visit https://www.kansashsu.org/