On-Site Administrative Assistant for Community Services

Volunteers of America Los Angeles; Burbank (CA); On-site; USD 43,056 - 45,323; Full time

Job summary

VOALA is seeking an Admin Assistant I to provide general office support and serve as receptionist. The role requires establishing cooperative relationships with staff, clients, and vendors while maintaining efficient office operations.

The position is on-site in California with duties including filing, document management, training coordination, and billing support. Candidates should have a high school diploma and 2 years of office experience; bilingual in English and Spanish is preferred.

Qualifications

• Must be able to pass a fingerprint clearance and background check.
• 2 years of office/clerical experience; education or certification can supplement experience.

Responsibilities

• General Office Duties: Filing, preparing client and worker folders, coordinating staff training and events, entering data, ordering supplies and mailing correspondence.
• Receptionist Duties: Answering phones and emails, maintaining documents, and fostering cooperative relationships with staff and public.
• Essential Functions: On-site work daily, maintain filing, restock supplies, act as receptionist, assist with service hour billing, coordinate training and events, and perform other duties as required.

Skills

Bilingual English and Spanish

Education

High School Diploma or Equivalent

Associate of Arts degree in Business Administration or Management Science

Job description

VOALA is seeking an Admin Assistant I to provide general office support and serve as receptionist. The role requires establishing cooperative relationships with staff, clients, and vendors while maintaining efficient office operations.

The position is on-site in California with duties including filing, document management, training coordination, and billing support. Candidates should have a high school diploma and 2 years of office experience; bilingual in English and Spanish is preferred.