On-Site Accounting and Operations Coordinator

Van-Horn-Automotive-Group; Glendale (WI); On-site; USD 28,000 - 34,000; Full time

Benefits offered by this job

Health, Vision, and Dental Insurance

HSA Match – $500 annual

ESOP – Employee Stock Ownership Plan

Paid Holidays, Vacation, Sick Days

Employee Discounts

Tuition Reimbursement

Scholarship Opportunities

Career Advancement Opportunities

Gym/Workout Reimbursement

Paid Volunteer Time

Closed on Sundays

Brewer bus game, monthly town hall

Job summary

Van Horn Automotive Group is seeking an Accounting Operations Coordinator to provide on-site accounting and administrative support for multiple Wisconsin dealership locations. The role ensures policy adherence, accurate documentation, and timely monthly reporting.

You will review requests, follow up on reconciliations, and coordinate with dealership and corporate teams. The position emphasizes training, process improvements, and on-site work with occasional travel to other Van Horn locations.

Qualifications

• High School Diploma or equivalent.
• Prior dealership accounting, office management, titling, compliance, or operational support experience preferred.
• Experience with dealership management systems, accounting processes, internal controls, and related operational workflows preferred.
• Strong organizational and analytical skills with exceptional attention to detail.
• Ability to manage multiple priorities and follow through on deadlines.
• Ability to handle confidential financial, employee, and operational information.
• Strong problem-solving and conflict resolution skills.
• Ability to influence others and reinforce accountability without direct authority.
• Ability to navigate resistance to established procedures while maintaining positive working relationships.
• Excellent verbal and written communication skills.
• Willingness to work regularly on-site at assigned dealership locations and travel occasionally to other Van Horn dealerships throughout Wisconsin.

Responsibilities

• Monitor dealership adherence to accounting policies, documentation standards, internal controls, and monthly reporting requirements.
• Review accounting requests and supporting documentation for completeness and accuracy.
• Follow up on outstanding reconciliations, schedules, accounts receivable issues, documentation requests, and other accounting-related action items.
• Support deal jacket completeness, funding follow-up, titling, registration, and related documentation processes.
• Serve as a primary point of contact for routine accounting, administrative, title, registration, and dealership process questions.
• Research issues, gather supporting documentation, and coordinate resolution with dealership and corporate teams.
• Track outstanding action items, owners, due dates, and completion timelines to help prevent delays and missed deadlines.
• Identify recurring accounting errors, process breakdowns, and training opportunities and help coordinate corrective action.
• Reinforce established policies, procedures, documentation standards, and operational expectations.
• Support onboarding and ongoing training related to dealership accounting and administrative processes.
• Assist with Tekion process support, workflow clarification, and user training.
• Prepare concise updates for leadership regarding open issues, overdue requests, process concerns, and improvement opportunities.
• Assist with audits, process reviews, dealership visits, special projects, and other operational initiatives as assigned.

Skills

Organizational skills

Analytical skills

Attention to detail

Communication skills

Multitasking

Problem solving

Confidential information handling

Influence without authority

Education

High School Diploma or equivalent

Tools

Dealership management systems

Job description

Van Horn Automotive Group is seeking an Accounting Operations Coordinator to provide on-site accounting and administrative support for multiple Wisconsin dealership locations. The role ensures policy adherence, accurate documentation, and timely monthly reporting.

You will review requests, follow up on reconciliations, and coordinate with dealership and corporate teams. The position emphasizes training, process improvements, and on-site work with occasional travel to other Van Horn locations.