On Premise Event Specialist

Red Bull; Santa Monica (CA); On-site; USD 72,000 - 108,000; Full time

Benefits offered by this job

Medical, Dental, Vision

401k Match

Family Leave

PTO & Paid Holidays

Tuition Reimbursement

Life Insurance

Pet Insurance

Job summary

Red Bull North America, Inc. seeks a Planning and Execution professional to support festival and event initiatives across the United States. This role involves market trend analysis, forecasting, partnerships, and cross-functional collaboration for over 10 festivals and 30 third-party events annually.

You will coordinate logistics, manage budgets up to $400k per project, and ensure brand-aligned execution with post-event analysis, while partnering with multiple departments to maximize impact.

Qualifications

• 2+ years of experience in live event production or related fields.
• Experience planning and executing complex, multi-layered event programs from concept through post event reporting.
• Strong project management with the ability to manage multiple priorities, deadlines, and stakeholders simultaneously in a fast-paced environment.
• Financial and vendor management including forecasting, invoice tracking, and cost optimization.
• Strong negotiation, communication, and stakeholder management skills.
• Demonstrate ability to build and maintain productive relationships with promoters, vendors, agencies, venue operators, and industry stakeholders.
• Experience managing multiple projects and budgets simultaneously, including projects exceeding $400k.
• Strong analytical capabilities with experience interpreting event performance metrics, sales data, and consumer insights to support future strategies.
• University – Bachelor’s Degree preferred
• Fluent in English, additional languages an advantage

Responsibilities

• Support market trends, forecasting, and partnerships for festivals and events.
• Build event-specific sales projections and depletion forecasts.
• Coordinate logistics orders, credential management, ticketing, staffing, travel.
• Collaborate with Red Bull departments to maximize event impact.
• Track KPI’s including sales performance and consumer engagement.
• Ensure contractual obligations are delivered as negotiated.
• Assist with post-event analysis and reporting.

Skills

Live event production

Sponsorship management

Budget management

Project management

Negotiation

Stakeholder management

Analytical skills

Travel readiness

English fluency

Education

Bachelor’s Degree

Tools

Microsoft Office

Budget tracking tools

Project management platforms

Job description

Company Description

This role can sit out of the following locations: Santa Monica, CA or Phoenix, AZ

Job Description

PLANNING

• Market Trends & Insights- Keep your finger on the pulse of trends with promoters, festivals, and events, sharing valuable insights with regional and national leadership to guide consumer analysis and inform business strategies. Monitor competitive activity and emerging opportunities.
• Market Mapping & Forecasting- Support territory mapping and forecasting of all music festivals and third-party events by maintaining annual event calendars, opportunity pipelines, attendance projections, and sales forecasts, and planning tools that support business planning and resource allocation.
• Partnerships- Support the evaluation, planning, and negotiation process for festival and event partnerships by conducting research, maintaining planning documents, and coordinating internal and external communications.
• Commercial Planning & Performance Analysis- Build event specific sales projections and depletion forecasts working collaboratively with distribution and On Premise.
• Business Planning-Support the annual and ongoing business planning process with regional and national stakeholders.
• Festival Segment & Marketing Framework- Support the Festival & Event team and cross functional departments to develop and execute festival strategies across 10+ festival and 30+ third party event annually, ensuring consistency with Red Bull’s marketing framework and business objectives.
• Contract Rights & Management- Support sponsorship agreements, rights management, deliverable tracking, and partnership fulfillment process. Ensure all contracted assets are accurately documented, executed, and reported.

EXECUTION

• Strategy implementation- Support implementation of approved event strategies through coordination of product guidelines, operational procedures, staffing plans, and execution standards.
• Project Management & Workback Planning- Maintain project timelines, workback schedules, run-of-show documents, operations trackers to ensure successful event execution.
• Internal Processes- Coordinate logistics orders, inventory requests, hospitality requirements, credential management, ticketing process, staffing coordination, travel logistics, and internal approvals.
• Partnership Alignment -Support relationships with festival organizers, concessionaires, venue operators, and sponsorship team to ensure contractual obligations are Red Bull execution standards are delivered as negotiated
• Vendor & Agency Management- Coordinate with approved external production agencies, fabrication partners, creative vendors, printers, and logistics suppliers responsible for delivering event infrastructure, activation, and branded assets.
• Asset & Inventory Management- Coordinate inventory allocation of branded assets, including transportation across assigned events.
• Reporting & Analytics- Support with event recaps, performance reporting, photo documentation, partnership evaluations, and post-event analysis. Track KPI’s including sales performance, consumer engagement, and contractual deliverables.
• Cross Departmental Collaboration– Partner closely with various Red Bull departments to maximize event impact and business outcomes.
• Administrative & Meeting Coordination- Maintain action items lists, budget tracking documents, credential databases, ticket allocation, meeting notes, project documentation to ensure alignment across stakeholders and timely completion of deliverables.

WHERE YOU WILL SUPPORT

• Festival & Event Specialists across RBNA on large projects and onsite activations as needed
• Festival & Event Operations Manager on new tool development, creation, and implementation
• The broader organization by sharing best practices to maximize brand presence and consumer pull in accordance with US festival / On Premise event strategy.

Qualifications

• 2+ years of experience in live event production, experiential marketing, sponsorship management or related fields, with demonstrated festival and large-scale event experience.
• Experience planning and executing complex, multi-layered event programs from concept through post event reporting.
• Strong projection management skills with the ability to manage multiple priorities, deadlines, and stakeholders simultaneously in a fast-paced environment.
• Financial and vendor management including forecasting, invoice tracking, and cost optimization.
• Strong negotiation, communication, and stakeholder management skills
• Demonstrate ability to build and maintain productive relationships with promoters, vendors, agencies, venue operators, and industry stakeholders.
• Experience managing multiple projects and budgets simultaneously, including projects exceeding $400k
• Strong analytical capabilities with experience interpreting event performance metrics, sales data, and consumer insights to support future strategies.
• Deep understanding of festival, experiential marketing, and event landscape, including current trends, consumer behavior, and competitive activity.
• Strong organizational, presentation, written and verbal communication skills.
• Experience developing operational plans, timelines, workback schedules, staffing plans, and event logistics.
• Proficiency with Microsoft Office Suites, project management platforms, and budget tracking tools.
• Self-starter with strong attention to detail and the ability to work independently while driving projects forward.
• Collaborative team player who fosters strong working relationships, builds trust across departments and contributes positively to team culture.
• Ability and willingness to travel and work evenings, weekends, and holidays in support of festival and event schedule.
• University – Bachelor’s Degree preferred
• Fluent in English, additional languages an advantage

Additional Information

This position is open to U.S. citizens, U.S. permanent residents, or individuals who are currently authorized to work in the United States on a valid visa.
The base salary range for this position is $72,000 - 108,000 + cash incentives. Actual salary offers may vary based on work experience. The base pay range is subject to change and may be modified.
Our current Benefits include:
Comprehensive Medical, Dental and Vision Plans, 401k Match, Family Leave, PTO & Paid Holiday Schedule, Pet, Legal, and Life Insurance, Tuition Reimbursement (Benefits listed may vary depending on the nature of your employment and/or work location).

Red Bull North America, Inc. is an Equal Opportunity Employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, veteran status, age, or any other classification protected by Federal, state, or local law. We will consider for employment all qualified Applicants, including those with Criminal Histories, in a manner consistent with the requirements of applicable state and local laws, including the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance.