On-Campus Library Acquisitions & Collections Assistant

Chapman University; Irvine (CA); On-site; USD 32,000 - 34,000; Full time

Job summary

Chapman University in Orange, CA seeks an Acquisitions and Collections Assistant within the Law Library. Under the Collection Services Librarian, you will handle ordering, processing, and financial tracking of library materials, plus quality control of records.

You will manage acquisitions and invoices, maintain holdings, assist with circulation tasks, supervise student staff, and contribute to documentation and special projects.

Qualifications

• Proficiency with Microsoft Word and Excel; ability to learn enterprise systems and department tools.

Responsibilities

• Process purchase orders and law library invoices.
• Monitor and reconcile library funds and purchase orders.
• Assign fund codes, obtain payment authorizations, and send invoices to Accounts Payable.
• Communicate with library vendors, place claims, review statements, and resolve discrepancies.
• Verify receipt of library materials and confirm PO information.
• Update records in the ILS and process payments in financial systems.
• Maintain library invoice and financial records; update documentation.
• Assist with database and collection maintenance projects and training staff.

Skills

Microsoft Word

Microsoft Excel

Communication

Attention to detail

Teamwork

Education

Bachelor’s degree

MLIS

Two years of academic library experience

Tools

OCLC Connexion

OCLC Collection Manager

MARCEdit

Classification Web

Innovative Sierra

FOLIO ILS

PeopleSoft

Job description

Chapman University in Orange, CA seeks an Acquisitions and Collections Assistant within the Law Library. Under the Collection Services Librarian, you will handle ordering, processing, and financial tracking of library materials, plus quality control of records.

You will manage acquisitions and invoices, maintain holdings, assist with circulation tasks, supervise student staff, and contribute to documentation and special projects.