Acquisitions & Electronic Resources Assistant

University of San Diego; San Diego (CA); On-site; USD 43,000 - 55,000; Full time

Benefits offered by this job

Excellent Benefits

Job summary

The University of San Diego's Copley Library seeks an Acquisitions and Electronic Collections Management Assistant to oversee payment processing, budget tracking, and electronic resource management. This onsite role collaborates with librarians, procurement, and campus departments to ensure timely orders and accurate records.

Ideal candidates will have a Bachelor's degree, strong Excel skills, and the ability to analyze data to support informed acquisitions decisions.

Qualifications

• Bachelor’s degree required; substitution: high school diploma + two years of work experience may substitute.
• Foundational Excel skills required.
• Adaptable and analytical approach to problem-solving required.

Responsibilities

• Promptly receives, verifies, and processes library materials invoices and credits in the ILS for timely export to the university accounting system.
• Performs monthly library acquisition expense reconciliation.
• Tracks and anticipates invoice renewal schedule for regular library subscriptions.
• Coordinates with other departments on campus to ensure payment for shared invoices.
• Maintains order and invoice records for library resources and communicates with vendors to update records.

Skills

Excel proficiency

Analytical thinking

Education

Bachelor’s degree

Job description

The University of San Diego's Copley Library seeks an Acquisitions and Electronic Collections Management Assistant to oversee payment processing, budget tracking, and electronic resource management. This onsite role collaborates with librarians, procurement, and campus departments to ensure timely orders and accurate records.

Ideal candidates will have a Bachelor's degree, strong Excel skills, and the ability to analyze data to support informed acquisitions decisions.