On-Campus Event Services Coordinator

Indiana University Bloomington; Bloomington (IN); On-site; USD 21,000 - 29,000; Full time

Benefits offered by this job

Medical & Dental

HSA

Retirement plan

Tuition subsidy

Paid holidays

Paid time off

Employee assistance

Job summary

Indiana Memorial Union (IMU) is seeking an on-site Meeting Services staff member to coordinate events, reservations, and logistics for campus activities. This full-time, in-person role reports to IMU Meeting Services and offers a starting wage of $18.17 per hour.

You will communicate with clients, vendors, and campus partners, prepare reports, assist with setup, and ensure events stay within policy and budget. The position requires a high school diploma and prior event-related experience.

Qualifications

• Proficient written and verbal communication skills.
• Maintains a high degree of professionalism.
• Demonstrates time management and priority setting skills.
• Demonstrates a high commitment to quality.

Responsibilities

• Create reservations, confirm and detail events, invoicing, creating reports and other support documents.
• Coordinate basic design, layout, and logistics of events including seminars, workshops, board meetings, conferences, student and alumni events, performances, and exhibitions.
• Liaise with relevant vendors, partner organizations, departments, and/or facilities and ensures event plans adhere to stipulated budget, specifications, policies, and standard procedures.
• Answer guest and customer calls and emails and provides information related to event services.
• Maintain files, documents, calendars, and event-related correspondence records. Maintain mailing lists and may help with printing and distribution of event marketing materials.
• Assist in the setup of meeting or conference spaces; may delegate setup tasks to Set-Up Coordinator(s) depending on event size/scope.
• May interface with media and/or marketing and communications representatives regarding calendar of events and event publicity.

Skills

Communication

Professionalism

Time management

Quality focus

Education

High school diploma or equivalent

Job description

Indiana Memorial Union (IMU) is seeking an on-site Meeting Services staff member to coordinate events, reservations, and logistics for campus activities. This full-time, in-person role reports to IMU Meeting Services and offers a starting wage of $18.17 per hour.

You will communicate with clients, vendors, and campus partners, prepare reports, assist with setup, and ensure events stay within policy and budget. The position requires a high school diploma and prior event-related experience.