On-Campus Event Scheduler & Hospitality Support

Anne Arundel Community College; Arnold (MD); On-site; USD 21,000 - 29,000; Full time

Job summary

Anne Arundel Community College seeks an Event Assistant to serve as the initial contact for scheduling requests and to schedule space for external customers on campus. The role supports the Manager of Event and Food Services with accounts receivable and generates confirmation letters for external clients.

The position requires solid MS Office skills, strong communication with internal and external stakeholders, and the ability to handle last-minute changes to events and setups.

Qualifications

• Successful office experience.
• Working knowledge of MS Office.
• Up to six months of experience.
• High School degree or equivalent.

Responsibilities

• Process internal requests for college events received through the 25 Live scheduling system including communicating the event needs to the College service providers.
• Confer with internal and external customers regarding event and meeting requirements determining the appropriateness of location, setup, equipment, and staffing.
• Confirm event reservations with customers, including scheduled space and resources. Develop contingency plans and manage last-minute changes to scheduled events.
• Process facilities use request forms received from external customers and enter information into the 25 Live scheduling system. Assist with preparation of confirmation/contract letters and invoices for external clients.
• Coordinate information exchange table scheduling for both internal and external groups and ensure adherence to college policies regarding usage of information tables and approve vendor fliers for display on campus bulletin boards in accordance with college policies.

Skills

Office experience

MS Office

Education

High School diploma or equivalent

Tools

MS Office

Job description

Anne Arundel Community College seeks an Event Assistant to serve as the initial contact for scheduling requests and to schedule space for external customers on campus. The role supports the Manager of Event and Food Services with accounts receivable and generates confirmation letters for external clients.

The position requires solid MS Office skills, strong communication with internal and external stakeholders, and the ability to handle last-minute changes to events and setups.