On-boarding Specialist

Romanoff Group; Gahanna (OH); On-site; USD 42,000 - 62,000; Full time

Benefits offered by this job

Top Workplace Award

Competitive Wage

Benefits Package

Life Insurance

401(k)

Employee Ownership

Training & Support

Paid Time Off

Paid Holidays

Advancement Opportunities

Education Reimbursement

Paid Apprenticeship

Job summary

The Romanoff Group is seeking an On-boarding Specialist (HR Coordinator) to streamline onboarding company-wide. You’ll liaise between HR, Recruiting and new hires, coordinating orientation, scheduling, and training to ensure a best-in-class employee experience.

Responsibilities include I-9 processing, file maintenance, and HRIS entries, with a focus on compliance, documentation, and process improvement across multiple markets.

Qualifications

• 1–3 years of HR-related experience preferred.
• Experience in a high-volume, multi-state environment.
• Proficient with HR software and systems; strong problem-solving skills.
• Excellent verbal and written communication essential.

Responsibilities

• Partner with recruiting to manage final recruitment stages and stakeholder communication.
• Process I-9 forms, maintain I-9 files, and help prepare new employee files.
• Track mandatory and optional training, safety and licensure requirements.
• Lead onboarding orientation and recognition programs for new hires.
• Act as primary contact for new hires in recruiting tech (Paylocity).
• Support HR operations and assist with data reporting and process improvements.

Skills

Communication

Onboarding

Multi-state experience

Team collaboration

Education

Bachelor’s degree in Human Resources

Tools

Paylocity

Greenhouse

Job description

Description

The Romanoff Group of Companies, headquartered in Columbus, Ohio, with offices in eleven markets covering eight states, are a blend of commercial and residential, electrical, heating & cooling, and plumbing companies primarily serving the new housing construction market.

Job Type

Full-time

Position Summary

We are actively seeking qualified candidates for the On-boarding Specialist position to join our award-winning team. The On-boarding Specialist, also referred to as the HR Coordinator, aids with and facilitates onboarding processes companywide. This role acts as a liaison between Human Resources, Recruiting, and all newly hired employees. The TA Coordinator facilitates new hire onboarding, first week scheduling, and training to ensure a best-in-class employee experience. The TA Coordinator ensures processes are adhered to and schedules are followed, provides administrative support to the human resource department, and assists with record-keeping, file maintenance, and HRIS entries.

Great Reasons To Join

• 11x Employee Voted Top Workplace
• Highly Competitive Wage
• Excellent Benefits Package (Health/HSA/Vision/Dental/Life/STD/LTD/Accident and Critical Illness)
• $15k Company Paid Life Insurance
• 401(k)
• Employee Stock Ownership Plan (We are 100% employee owned)
• Training and Support
• Paid Time Off and Paid Holidays
• Advancement Opportunities
• Paid Apprenticeship and Educational Reimbursement

Standard Work Schedule

• Monday - Friday 7:00am - 4:00pm. MUST be willing to be flexible as jobs may change.

Position Responsibilities

• Partner with the recruiting team to manage the final stages of the recruitment process including communication with candidates, hiring managers, generalists, and other internal team members.
• Completes Forms I-9, verifies I-9 documentation and maintains I-9 files.
• Assist in the preparation of new employee files.
• Reviews, tracks, and documents compliance with mandatory and non-mandatory training, continuing education, and work assessments. This may include safety training, anti-harassment training, professional licensure, and aptitude exams and certifications.
• Implements new hire orientation and employee recognition programs.
• Serve as primary contact for new hires in current recruiting technologies (Paylocity), ensuring optimal performance and user support. Assist in submitting helpdesk ticketing system, and various other technologies leveraged within recruiting.
• Proactively recommend new processes to enhance operational efficiencies and streamline recruiting processes.
• Assist with tracking and reporting of monthly and quarterly recruiting metrics.
• Manage communication among internal departments during the onboarding and offboarding phases to drive awareness of TA efforts.
• Maintains compliance with federal, state, and local employment laws and regulations, and recommends best practices; reviews policies and practices to maintain compliance.
• Support and collaborate with internal HR operations team members.
• Conduct and communicate exit interview details to support retention.
• Positively contribute to employee branding efforts through social media.
• Performs other duties as required.

Qualifications

• Required: 1-3 years of job-related experience, preferably in HR.
• Required: Exposure to a high-volume, multi-state environment
• Required: Experience with HR software and systems (e.g. Paylocity, Greenhouse). Ability to troubleshoot technical issues and provide user support.
• Required: Excellent verbal and written communication skills to effectively collaborate with team members.
• Preferred: Bachelor’s degree in human resources, Business Administration, or related field required.
• Preferred: Previous administrative or project planning experience in HR.

Physical Demands

• Prolonged periods of sitting at a desk and working on a computer.
• Must be able to lift 25 pounds at times.

Benefits And Compensation

We provide a comprehensive package of employee benefits including: Medical, Dental, Vision, Life/AD&D; additional voluntary benefits such as STD, LTD, Critical Illness, Accident Insurance, paid vacation, and holidays; 401(k) and company paid Life Insurance, and we are 100% Employee Owned.

Must be able to pass a pre-employment drug screen and background check.

EEO Statement

We are proud to be an Equal Opportunity Employer and will provide employment opportunities to all employees and applicants without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws and prohibit discrimination and/or harassment of any kind.