OH - Administrative Assistant

A & Associates; United States; On-site; USD 35,000 - 55,000; Full time

Job summary

A & Associates is seeking an experienced Administrative Assistant to support the Commission Office. Responsibilities include handling correspondence, coordinating with City Clerk and City Administration on meeting agendas, and drafting budget-related reports.

The role requires strong organizational skills and the ability to manage multiple tasks with accuracy. Applicants should have a high school diploma or GED, 3+ years in government or community relations, and a valid Florida driver’s license

Qualifications

• High school diploma or GED plus 3 years of related government/community relations experience.
• Equivalent combination of training and experience accepted.
• Must be skilled in using computerized systems and related software.
• Valid Florida driver’s license required or obtainable within 30 days of employment.

Responsibilities

• Receives, tracks, and responds to Commission Office correspondence.
• Tracks constituent communications and coordinates with the Commission for timely responses.
• Liaises with City Clerk and City Administration on meeting agendas, proclamations, resolutions and related reviews.
• Assists in drafting expense and budget related reports.
• Responds to inquiries from neighborhood associations, residents and businesses about issues and problems.
• Represents Commissioners at community events and attends events to assist in duties.
• Coordinates Commissioners’ schedules, meetings, travel, and post-meeting follow-ups.
• Manages special projects assigned by Commissioners.
• Performs other related administrative duties for the Commission Office.

Skills

Computerized systems

Coordination

Education

High school diploma or GED

Associate degree in Public Administration/ Public Relations/ Political Science

Bachelor’s degree in Public Administration/ Public Relations/ Political Science

Job description

DUTIES AND RESPONSIBILITIES

• 1. Receives, tracks, and responds to Commission Office correspondence.
• 2. Tracks constituent communications or requests for information and coordinates with the Commission to ensure timely responses and follow ups as needed.
• 3. Acts as a liaison to and coordinates with the City Clerk and City Administration on Commission meeting and other official meeting agendas matters, such as proclamations, resolutions and agenda items and related reviews.
• 4. Assists the Commission in drafting expense and budget related reports.
• 5. In close coordination and under the direction of the Commission responds to inquiries made of the Commission Office by neighborhood associations, City residents and businesses regarding issues, concerns and problems impacting those groups.
• 6. As assigned, represents Commissioners at various community events and forums; and attends such events either individually in representation of the Commission or with Commissioners to assist Commissioners in carrying out their duties.
• 7. In coordination with other Commission staff manages Commissioner’s schedules, to include scheduling of meetings, planning travel and coordinating post meeting/travel follow ups.
• 8. Manages special projects assigned by Commissioners.
• 9. Performs other related duties as assigned including but not limited to general administrative functions of the Commission Office.

MINIMUM QUALIFICATIONS

High school diploma of GED (education will be verified using the “Education Requirements” listed below) and three (3) years of related working experience in government and/or community relations, or any equivalent combination of training and experience Skilled in using computerized systems and related software a must. A current and valid Florida driver’s license is required. For application purposes, a valid driver’s license from any state (equivalent to a State of Florida Class E) may be utilized; with the ability to obtain the State of Florida driver’s license within thirty (30) days from date of employment.

ALTERNATE QUALIFICATIONS

• - Associate degree with a major in Public Administration, Public Relations, Political Science, or related field and one (1) year of related working experience in government and/or community relations; or,
• - Bachelor’s degree with a major in Public Administration, Public Relations, Political Science, or related field.

Skilled in using computerized systems and related software a must.

EEO STATEMENT

A & Associates, Inc. provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.