OH - Administrative Assistant

A & Associates; New York (NY); On-site; USD 42,000 - 56,000; Full time

Job summary

A & Associates, a reputable staffing agency, is seeking an experienced administrator to support the Commission Office. The role focuses on handling correspondence, coordinating with City Clerk and Administration, and assisting with meeting agendas and budget-related reports.

The ideal candidate will have at least three years in government or community relations, proficiency with computerized systems, and a valid Florida driver’s license.

Qualifications

• High school diploma or GED; three years of related government/community relations experience.
• Skilled in using computerized systems and related software.
• Valid Florida driver’s license or ability to obtain one within 30 days of employment.

Responsibilities

• Receives, tracks, and responds to Commission Office correspondence.
• Tracks constituent communications and coordinates with the Commission for timely responses.
• Liaises with City Clerk and City Administration on meeting agendas and related reviews.
• Assists in drafting expense and budget reports.
• Responds to inquiries from neighborhood associations, residents, and businesses.
• Represents Commissioners at community events or with Commissioners as needed.
• Manages Commissioners’ schedules and coordinates meetings and travel.
• Handles special projects assigned by Commissioners.
• Performs other related administrative duties for the Commission Office.

Skills

Administrative skills

Communication skills

Computer proficiency

Education

GED or high school diploma

Associate degree in Public Administration

Bachelor’s degree in Public Administration

Tools

MS Office

Job description

INTRODUCTION

A & Associates is a reputable staffing agency with a proven track record in screening and recruiting as well as job placement and career development. With more than ten (10) offices throughout the United States, A & Associates is a company that can be trusted to provide a diverse level of services with excellence, diligence, and integrity. “Quality In Everything We Do” is far more than our mantra, it is our standard!!

Explore a career with A & Associates, one of the leading providers of temporary, temp-to-hire, permanent placement services and security guard services.

DUTIES AND RESPONSIBILITIES

• Receives, tracks, and responds to Commission Office correspondence.


• Tracks constituent communications or requests for information and coordinates with the Commission to ensure timely responses and follow ups as needed.


• Acts as a liaison to and coordinates with the City Clerk and City Administration on Commission meeting and other official meeting agendas matters, such as proclamations, resolutions and agenda items and related reviews.


• Assists the Commission in drafting expense and budget related reports.


• In close coordination and under the direction of the Commission responds to inquiries made of the Commission Office by neighborhood associations, City residents and businesses regarding issues, concerns and problems impacting those groups.


• As assigned, represents Commissioners at various community events and forums; and attends such events either individually in representation of the Commission or with Commissioners to assist Commissioners in carrying out their duties.


• In coordination with other Commission staff manages Commissioner’s schedules, to include scheduling of meetings, planning travel and coordinating post meeting/travel follow ups.


• Manages special projects assigned by Commissioners.


• Performs other related duties as assigned including but not limited to general administrative functions of the Commission Office.

MINIMUM QUALIFICATIONS

High school diploma of GED (education will be verified using the “Education Requirements” listed below) and three (3) years of related working experience in government and/or community relations, or any equivalent combination of training and experience Skilled in using computerized systems and related software a must.

A current and valid Florida driver’s license is required. For application purposes, a valid driver’s license from any state (equivalent to a State of Florida Class E) may be utilized; with the ability to obtain the State of Florida driver’s license within thirty (30) days from date of employment.

ALTERNATE QUALIFICATIONS

- Associate degree with a major in Public Administration, Public Relations, Political Science, or related field and one (1) year of related working experience in government and/or community relations; or,

- Bachelor’s degree with a major in Public Administration, Public Relations, Political Science, or related field.

Skilled in using computerized systems and related software a must.

EEO STATEMENT

A & Associates, Inc. provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.