Office Technician (Typing) - Training

NYC Public Schools; California; Hybrid; USD 42,000 - 56,000; Full time

Benefits offered by this job

Medical benefits

Paid holidays

401(k) plan

Employee Assistance Program

Commute Program

Job summary

The California Department of Education is seeking an Office Technician (Typing) in California with hybrid telework eligibility for eligible applicants. Under supervision, the OT will establish clerical procedures and perform difficult clerical duties within the Administrative Services Unit, while supporting fiscal payments and procurement processes.

Applicants must provide a typing certificate showing 40 WPM and submit a Statement of Qualifications (SOQ).

Qualifications

• Must submit a SOQ (Statement of Qualifications) with application.
• Copy of a valid typing certificate showing at least 40 words per minute.
• Typing certificate must be within last 4 years and 5 minutes in length.

Responsibilities

• Establish clerical procedures and perform difficult clerical duties in the ASU.
• Support Fiscal Payments Units’ analysts with grants, contracts, personnel, and budgets.
• Maintain grant documents and spreadsheets; review for accuracy; process expenditure reports.

Skills

Typing 40 WPM

MS Office

Multitasking

Attention to detail

Verbal & written communication

Tools

Microsoft Office Suite

Job description

Job Description And Duties

Under general supervision of the Supervisor II in the Administrative Services Unit (ASU), the Manager II of Fiscal Administration and Constituent Support, and the Director and Associate Directors of the Special Education Division (SED), the Office Technician (OT) will be responsible for establishing clerical procedures and independently performing the more difficult clerical duties within the ASU.

Provide support to the Fiscal Payments Units' analysts related to grants, contracts, personnel, and budgets. Independently maintain grant documents received and grant spreadsheets, review grant documents for accuracy, ensures required documents are submitted with expenditure reports and review for accuracy, send template emails related to grants, track grant payments through the approval process, deliver and email grant payments to Accounting, assist with year-end closing deadlines, and review and update master grantee lists annually.

Serve as the Procurement Liaison for the SED by promptly preparing, reviewing, and processing purchase orders; maintaining logs for the supply room inventory and purchase requests.

Using a desktop computer, perform a variety of duties as requested by unit staff, such as create spreadsheets, data entry, mail merge, duplicate materials, typing, editing, reviewing documents for correct grammar, punctuation, and spelling.

Format written documents, including certifications, memos, letters, reports, and manuals. Independently prepare correspondence. Create and edit complex technical spreadsheets, charts, graphs, and other material.

Personal Leave Program 2025

Effective July 1, 2025, the State of California implemented the Personal Leave Program (PLP) 2025. This position is subject to PLP 2025 and will have a monthly base pay reduction of 4.62% in exchange for 8 hours of leave credits through October 2026. The salary range(s) shown on this job posting does not reflect the salary reduction.

CDE is an E-Verify employer. E-Verify is a web-based system that allows enrolled employers to confirm the eligibility of their employees to work in the United States. Additionally, this position is not eligible for visa sponsorship.

Working Conditions

HYBRID

This position is headquartered in Sacramento and may be eligible for a hybrid telework schedule for eligible applicants residing in California. A hybrid telework schedule includes working remotely and physically reporting to the office.

Special Requirements

• The position(s) require(s) the ability to type at a minimum speed as designated on the Class Specifications (link available in the additional documentation section). You must obtain a valid typing certificate confirming your ability to meet the minimum typing speed, prior to being hired. Additional information regarding acceptable typing tests is available at the CalCareers.ca.gov website.

Office Technician (Typing) Positions

Copy of a valid typing certificate, issued within the last 4 years, indicating the ability to type at least 40 words per minute is required. Typing certification must be 5 minutes in length and proctored.

• The Employment Development Department’s (EDD) One-Stop Career Centers may offer free typing tests. For a location near you, visit EDD’s website at
• Adult Education Centers
• Skills and Business Education Centers

CalCareers Typing Requirements

Desirable Qualifications

• Proficient in Microsoft Office Suite Programs
• Strong organizational skills, proofreading skills, and editing skills
• Ability to exercise initiative, independence, and to interact well with the public, including difficult callers
• Ability to follow written and verbal direction
• Ability to work on multiple projects at the same time
• Ability to work well as a team member
• Able to work effectively with all levels of staff and management
• Support management regarding the goals and mission of the Division

Benefits

• Medical benefits, including health, dental, and vision insurance
• Paid holidays: 11 paid State holidays, 1 personal paid holiday, and 2 professional development days
• 401(k) and 457(b) Plans (Savings Plus)
• Employee Assistance Program
• Commute Program

Qualifications

Interested individuals MUST submit a Statement of Qualifications (SOQ) with their application. Resumes, letters, and other materials do not take the place of the SOQ. The SOQ should have a title of “Statement of Qualifications, Your Name ,” be no more than 2 pages, no smaller than 12-point font, and address the following:

• 1. Provide an example which demonstrates your ability to multi-task and pay close attention to detail.
• 2. Provide example(s) which demonstrate your experience creating or using Excel spreadsheets.
• 3. Describe your ability to communicate effectively (verbal and written) with all levels of staff and management.
• 4. Describe how your professional experience makes you the best candidate for this position.

• Other - Typing Certificate - Typing Certificate

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