OFFICE TECHNICIAN II

Coop Agricultural Support Svcs. Authority; Dinuba (CA); On-site; USD 32,000 - 34,000; Full time

Benefits offered by this job

Medical, dental, vision benefits

Matching retirement contributions

Annual leave

Paid holidays

Job summary

Coop Agricultural Support Svcs. Authority is seeking an Office Technician I in Dinuba, CA. The role handles reports, payroll, document preparation, and data entry within the Inspection & Compliance Program.

The ideal candidate has 2–3 years of office experience, strong Microsoft Office skills, and a high school diploma (some college preferred). Bilingual English/Spanish is a plus, with a non-exempt, full-time schedule and competitive benefits.

Qualifications

• Advanced MS Word, Excel & Outlook skills.
• 2–3 years prior office experience.
• Strong organizational skills.
• High school diploma or equivalent; some college preferred.
• Ability to work under pressure, independently and with others.
• Valid driver’s license with acceptable driving record.
• Generate reports and review data for analysis.
• Prepare documents including personnel files, account files, reports.
• Attend meetings and take notes for the team.
• Prepare and enter travel claims for state staff.
• Prepare and correct payroll by deadlines.
• Record and secure BIQMS forms.
• Maintain daily reports (inspection notes, inspector’s daily reports).
• Food safety experience.
• Bilingual English and Spanish preferred.

Responsibilities

• Prepare personnel documents for inspectors and process inspectors’ daily reports, expense claims, and accounting reports.
• Record and secure BIQMS forms as required.
• Make copies of certificate data, and note sheets, and file district copies appropriately.
• Dispatch work assignments as they come up.
• Prepare and correct payroll by assigned deadlines.
• Prepare and enter travel claims for state staff.
• Prepare miscellaneous correspondence, proof documents for format, spelling, and grammar.
• Answer questions and provide support to applicants and field and office staff inquiries regarding customer accounts by telephone and/or fax.
• Generate a variety of reports.
• Prepare a variety of documents and correspondence with applicants, employees, CASS, and SPI staff.
• Ability to independently input and interpret data for payroll, accounting, and/or budgeting functions.

Skills

Microsoft Word

Microsoft Excel

Microsoft Outlook

Organizational skills

Bilingual (English/Spanish)

Education

High school diploma or equivalent

Some college

Tools

BIQMS

Job description

POSITION TITLE: OFFICE TECHNICIAN I

DEPARTMENT: Inspection & Compliance Program

LOCATION: Dinuba, CA

REPORTS TO: Supervisor

FLSA STATUS: Non-Exempt

COMPENSATION: $23.46/hour to $24.43/hour

Requirements

• Must have advanced Microsoft Word, Excel & Outlook skills.
• Must have 2-3 years prior office experience.
• Must possess strong organizational skills.
• Must have a high school diploma or equivalent; some college is preferred.
• Must work well under pressure, work independently and cooperatively with other staff members
• Must have a valid driver's license and acceptable driving record during the course of employment.
• Generate reports and review data for analysis.
• Prepare various documents including personnel files, account files, reports, etc.
• Attend meetings and take notes relating to the meeting for use by the team
• Prepare and enter travel claims for state staff
• Prepare and correct payroll by assigned deadlines
• Record and secure BIQMS
• Maintain daily reports of work completed, i.e., inspection note sheets, Inspector's Daily Report
• Food safety experience
• Bilingual (English and Spanish) is preferred

STAFF

• Prepare personnel documents for inspectors and process inspectors’ daily reports, expense claims, and accounting reports
• Record and secure BIQMS forms as required.
• Make copies of certificate data, and note sheets, and file district copies appropriately.
• Dispatch work assignments as they come up.
• Prepare and correct payroll by assigned deadlines.
• Prepare and enter travel claims for state staff.
• Prepare miscellaneous correspondence, proof documents for format, spelling, and grammar.
• Answer questions and provide support to applicants, and field and office staff inquiries regarding customer accounts by telephone and/or fax.

DATA INPUT AND ANALYSIS

• Generate a variety of reports
• Prepare a variety of documents and correspondence with applicants, employees, CASS, and SPI staff.
• Ability to independently input and interpret data for payroll, accounting, and/or budgeting functions.

• Full-time, Regular
• Competitive Salary
• Benefits package including medical, dental, vision benefits, matching retirement contributions, annual leave, and paid holidays.