Office Systems Specialist- VCIN

City of Chesapeake Virginia; Chesapeake (VA); On-site; USD 34,000 - 45,000; Full time

Job summary

City of Chesapeake Virginia is hiring for an Office Systems Specialist- VCIN in Chesapeake, VA. The role supports VCIN/NCIC entries, assists officers, and ensures accurate filing and communication via portable radios.

Rotating shifts include 6am–midnight on a 7-day schedule. Minimum one year of related experience plus a high school diploma or GED is required; a Full Access VCIN certification must be obtained within 30 days of hire.

Qualifications

• Requires high school diploma or GED / HSE.
• Minimum of one year of related, full-time equivalent experience.
• Requires a Full Access VCIN operator certification within 30 days of hire.

Responsibilities

• Maintains the VCIN/NCIC entry file system.
• Conducts problem resolution regarding VCIN issues and works with Courts on protective orders.
• Cross-checks and validates VCIN entries and notifies/corrects issues.
• Performs routine office tasks (typing, filing, scanning, etc.).
• Operates a portable radio to communicate with officers and sheriff’s deputies and transmits information.

Skills

VCIN operations

Microsoft Office

Education

High school diploma or GED

Tools

Outlook

Job description

Please see Special Instructions for more details.

**Please Note: If you are selected for an interview, you will be required to complete a multi page in-depth personal history statement {PHS}.

Drug Screening: MARIJUANA

In accordance with City policy, this position is deemed safety-sensitive. As such, applicants for this position are subject to pre-employment drug/alcohol testing after receiving a conditional offer of employment and may also be subject to random testing. This drug test includes testing for marijuana. Possession of a medical marijuana card will not excuse an applicant from the testing process; however, a test will not be considered positive for marijuana if a valid medical marijuana certification is presented unless the position requires a commercial driver’s license (CDL) or is a sworn law‑enforcement officer/deputy.

Position Information

Working Title of Vacant Position

Working Title of Vacant Position Office Systems Specialist- VCIN

Job Type

Job Type Full Time

Posting Type

Posting Type Public

Number of Vacancies

Number of Vacancies 1

Department

Department POLICE

Division

Division POLICE SUPPORT

Requisition Number

Requisition Number 2026334

Number of hours worked per week

Number of hours worked per week 40

Work Schedule

Operational: 7 days a week – {6am – midnight}Rotating Shift Work: Monday – Sunday

Work Site Location

Work Site Location Chesapeake, VA

Position Driving Requirement

Position Driving Requirement N - Never

Pay Grade

Pay Grade GE04

Pay Basis

Pay Basis Semi-Monthly

Advertised Salary

$39,543/ annually
Actual starting salary based on qualifications and experience

Job Description

Are you excited about being part of the administrative support team for our officers: Then come join our team at the Police Department and make a positive difference!

• Maintains the VCIN Units organized file system for all VCIN / NCIC entries. Enters information, property and people into the Virginia Criminal Information Network ( VCIN ).
• Conducts problem resolution regarding VCIN issues/problems. Works with Courts in regards to service and/or entry of protective orders.
• Cross-checks and validations on departmental VCIN entries. Accurately records, notifies, corrects and advises on all VCIN related problems discovered.
• Performs routine office tasks, such as typing, filing, faxing, telephoning, scanning records and copying. Must have the ability to work alone.
• Monitors and operates a portable radio to communicate with officers and sheriff’s deputies in the completion of wanted persons/item confirmation along with entries of same, printing of criminal history and driver transcript information and transmits relevant information to field units. Operator will follow Federal Communications Commission’s laws and department requirements.

Performs other related duties as assigned.

Required Qualifications

Vocational/Educational Requirement-Requires high school diploma or GED / HSE .

Experience-In addition to satisfying the vocational/education standards, this class requires a minimum of one year of related, full-time equivalent experience.

Special Certifications and Licenses-Requires a Full Access level VCIN operator certification within 30 days of hire. Must be a United States citizen or a lawful resident for the past 10 consecutive years.

Special Requirement-This job classification provides service to the community on an 18-hour basis during various hours of the day and night. In order to accommodate this 18-hour service, this job class is required to work on rotating schedules, which includes working weekends and holidays.

Employees may be expected to work hours in excess of their normally scheduled hours in response to short-term department needs and/or City-wide emergencies. Emergency operations support work and work locations may be outside of normal job duties.

Preferred Qualifications

Prior Law Enforcement experience; knowledge of VA State Codes, VCIN / NCIC experience with a minimum of Basic level certification. Experience with outlook and Microsoft software.

Job Open Date

Job Open Date 09/16/2026

Job Close Date

Job Close Date 09/30/2026

Open Continuous No

ADA Checklist

Overall Physical Strength Demands

Overall Physical Strength Demands

Overall Physical Strength Demands L=Light - Exerting up to 20 lbs. occasionally, 10 lbs. frequently, or negligible amounts constantly OR requires walking or standing to a significant degree.

Physical Demands

C = Continuously- 2/3 or more of the time.F = Frequently- From 1/3 to 2/3 of the time.O = Occasionally- Up to 1/3 of the time.R = Rarely- Less than 1 hour per week.N = Never- Never occurs.

Standing

Standing Occasionally- Up to 1/3 of the time.

Sitting Frequently- From 1/3 to 2/3 of the time.

Walking

Walking Occasionally- Up to 1/3 of the time.

Lifting

Lifting Rarely- Less than 1 hour per week.

Lifting Amount

Lifting Amount Exerting up to 20 lbs

Carrying

Carrying Rarely- Less than 1 hour per week.

Carrying Weight

Carrying Weight Exerting up to 20 lbs

Pushing/Pulling

Pushing/Pulling Rarely- Less than 1 hour per week.

Pushing/Pulling Weight

Pushing/Pulling Weight Exerting up to 20 lbs

Reaching

Reaching Occasionally- Up to 1/3 of the time.

Handling Occasionally- Up to 1/3 of the time.

Fine Dexterity

Fine Dexterity Occasionally- Up to 1/3 of the time.

Kneeling

Kneeling Occasionally- Up to 1/3 of the time.

Crouching

Crouching Occasionally- Up to 1/3 of the time.

Crawling Rarely- Less than 1 hour per week.

Bending Occasionally- Up to 1/3 of the time.

Twisting

Twisting Occasional- Up to 1/3 of the time.

Climbing

Vision

Vision Continuously- 2/3 or more of the time.

Hearing

Hearing Continuously- 2/3 or more of the time.

Talking

Talking Continuously- 2/3 or more of the time.

Foot Controls

Foot Controls N = Never

Machines, Tools, Equipment and Work Aids Used

Computer, telephone, fax/copy machine, portable radio.

Protective Equipment Required

Health and Safety

D = DailyW = Several Times Per WeekM = Several Times Per MonthS = SeasonallyN = Never

Mechanical Hazards

Mechanical Hazards N = Never

Chemical Hazards

Chemical Hazards N = Never

Electrical Hazards

Electrical Hazards N = Never

Fire Hazards N = Never

Explosives

Explosives N = Never

Communicable Diseases

Communicable Diseases N = Never

Physical Danger or Abuse

Physical Danger or Abuse N = Never

Other

If Other, Description

D = DailyW = Several Times Per WeekM = Several Times Per MonthS = SeasonallyN = Never

Dirt and Dust

Dirt and Dust N = Never

Extreme Temperatures

Extreme Temperatures N = Never

Noise and Vibration

Noise and Vibration N = Never

Fumes and Odors

Fumes and Odors N = Never

Wetness/Humidity

Wetness/Humidity N = Never

Darkness or Poor Lighting

Darkness or Poor Lighting N = Never

Primary Work Location

Non-Physical Demands

C = Continuously- 2/3 or more of the time.F = Frequently- From 1/3 to 2/3 of the