Office Support Specialist (Part-Time)

CVAUSA; Celebration (FL); On-site; USD 21,000 - 30,000; Part time

Job summary

CVAUSA seeks a detail-oriented Office Support Specialist to join our team on a part-time basis at the CVAUSA National Support Office in Celebration, FL. This role covers administrative and logistical tasks across the organization, with travel for two annual in-person meetings and occasional long hours during events.

You will handle scheduling, meetings, materials preparation, and general office duties, contributing to smooth daily operations and coordinated team efforts.

Qualifications

• Excellent organizational skills and attention to detail.
• Clear written and verbal communication.
• Strong Microsoft Office proficiency; PowerPoint and Outlook focus.

Responsibilities

• Provide general administrative support across the company.
• Assist with Outlook scheduling, calendar coordination, and correspondence.
• Support meetings and events planning, including travel and logistics.
• Prepare presentation materials and coordinate logistics for meetings.
• Order, track, and manage office supplies and inventory.
• Support special projects and administrative tasks as assigned.

Tools

Microsoft Office

PowerPoint

Outlook

Excel

Job description

ABOUT

Cardiovascular Services of America (CVAUSA) is the largest private and independent cardiology network in the United States. Our inclusive and diverse network brings together top cardiovascular specialists and thought leaders who offer regional perspectives and a broad strategic vision for the future of patient care.

Who we are and what we do:

Headquartered in Orlando area, Cardiovascular Associates of America aims to bring the best cardiovascular physicians in one network with the common mission of saving lives, reducing costs, and improving patient care through clinical innovation. Through CVAUSA's physician-centered practice management model, physicians drive clinical care and their practice culture, while benefiting from the business expertise and shared resources available through CVAUSA for better patient outcomes.

About the Role

We're looking for a detail-oriented, reliable Office Support Specialist to join our team on a part-time basis. This role provides essential administrative and logistical support across the company, helping keep day-to-day office operations running smoothly. It's a great opportunity for someone who enjoys variety, thrives on staying organized, and wants to grow within a company that values initiative.

What You'll Do

• Provide general administrative support
• Assist with Outlook scheduling, calendar coordination, and correspondence as requested
• Support the Office Coordinator with day-to-day office logistics, shipping needs, and errands
• Support the MLB BLB (Medical Leadership Board and Business Leadership Board) meetings from planning through execution - including pre-meeting preparation, onsite setup, and day-of logistics. This role is essential to the meeting's success and requires travel, overnight accommodations, and extended working hours during the event. The company currently hosts two in-person meetings and one virtual meeting a year.
• Assemble and format presentation materials for meetings and events, compiling content developed by others into a polished, consistent master deck
• Assist with coordination of logistical details for meetings and events, including venue arrangements, hotel accommodations, and travel-related coordination as needed
• Order and track office supplies and inventory
• Assist with special projects and administrative tasks as assigned

What We're Looking For

• Strong organizational skills and attention to detail
• Comfortable managing multiple tasks and shifting priorities
• Clear written and verbal communication skills
• High proficiency in Microsoft Office required, particularly PowerPoint and Outlook (calendar management, email organization, meeting scheduling); working knowledge of Word and Excel also expected
• A proactive, can-do attitude and willingness to learn
• Prior administrative or office support experience is required
• Ability and willingness to travel for two required annual in-person meetings, including overnight stays and extended long working hours during the event

Reports to: Office Manager Employment Type: Part-Time Location: On-site, CVAUSA National Support Office, Celebration, FL Schedule: 20 - 24 hours per week