Office Support Specialist II 2026-02427

State of Wyoming; Cheyenne (WY); On-site; USD 40,000 - 56,000; Full time

Benefits offered by this job

Health insurance

Paid leave

PSLF eligibility

Retirement plans

Flexible schedules

Job summary

The Wyoming Water Development Office (WWDO) in Cheyenne, WY seeks a full-time administrative professional. You will handle front desk duties, draft and compile contracts and reports, manage records, and coordinate internal functions for directors and staff.

Preferred candidates have 1+ year in customer service, Word formatting skills, and Cobblestone experience. The role supports agency operations and requires strong organization and communication.

Qualifications

• Preference given to 1+ year of customer service experience.
• Experience formatting documents in Microsoft Word.
• Experience using Cobblestone software.

Responsibilities

• Provide information to staff, the public, and other government entities.
• Perform executive-level administrative duties and support.
• Manage office equipment, supplies, and records.
• Coordinate program functions between multiple sources.
• Prepare and edit reports and documents for management.

Skills

Customer service

Document formatting

Education

Associate's Degree in Business

Tools

Cobblestone

Job description

General Description

The Wyoming Water Development Office (WWDO) provides financial assistance to public entities for irrigation systems and municipal water supply projects within Wyoming. The office is currently seeking a full-time employee. This position performs various administrative duties, including providing front desk customer service, creating and compiling department documentation, sorting and delivering mail, managing agency records, ordering office supplies, and other responsibilities as assigned. The primary documents created/compiled by this position include consultant contracts, construction project agreements, amendments, and the agency’s annual legislative report.

Description and Functions

Open Until Filled

Working for the State of Wyoming offers more than a paycheck

Our total compensation package includes:

• Comprehensive health, dental, and vision insurance
• Paid vacation, sick leave, FMLA, and holidays
• Public Service Loan Forgiveness (PSLF) eligibility
• Retirement - Pension and 457(b) plans that help you build a secure future
• Flexible schedules and work-life balance options
• Meaningful work that makes a difference for Wyoming communities

Human Resources Contact: Rose Richardson / 307-777-7966 / [e-mail]

ESSENTIAL FUNCTIONS

• Acts as a resource to provide information regarding the agency to staff, public, or other government entities, and to determine the most effective way of meeting the needs of management, staff, clients, or customers.
• Performs executive-level administrative and support duties.
• Manages and oversees all office equipment and supplies.
• Coordinates program functions between a variety of sources.
• Compiles vital information.
• Serves as executive assistant to director and deputy directors.
• Processes applications, files, records, etc. to determine action to be taken.
• Formats and submits all contracts and MOUs through the Attorney General’s Office.
• Researches and resolves issues with vendors.
• Manages meeting rooms and vehicle use for the department.
• Creates and edits reports and documents for management.
• Responsible for processing, maintenance, and quality control of records and documents.
• Oversight of office equipment, supplies, and vehicles.
• Provides a review function to ensure items within the organization are being appropriately evaluated, investigated, and resolved and provides general guidance on avoiding or dealing with similar situations in the future.

Qualifications

Preference will be given to those with at least one year of customer service experience, experience in formatting documents in Microsoft Word, and experience using the Cobblestone software.

Knowledge

• Knowledge of applicable computer applications.
• Knowledge of records processing and maintenance procedures and systems.
• Knowledge in the preparation of complicated documents.
• Knowledge and understanding of the agency and each respective division/program.
• Knowledge of investigating alleged non-compliance.
• Knowledge of project management.
• Knowledge of vehicle maintenance, service intervals, and requirements.

Education

MINIMUM QUALIFICATIONS: Associate's Degree (typically in Business)

Experience

0-2 years of progressive work experience (typically in Business Office Communications) with acquired knowledge at the level of an Office Support Specialist I.

Education & Experience Substitution

2-4 years of progressive work experience (typically in Business Office Communications) with acquired knowledge at the level of an Office Support Specialist I.

Certificates, Licenses, Registrations

None

Physical Working Conditions

• Typically, the employee may sit comfortably to perform the work; however, there may be some walking, standing, bending, carrying light items, driving an automobile, etc.
• Special physical demands are not required to perform the work.

Notes

• FLSA: Non-Exempt

Supplemental Information

Visit our web site http://wwdc.state.wy.us/

URL: http://agency.governmentjobs.com/wyoming/default.cfm

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