Executive Assistant 2026-02500

State of Wyoming; Cheyenne (WY); On-site; USD 45,000 - 60,000; Full time

Benefits offered by this job

Health, dental, vision insurance

Paid vacation, sick leave, FMLA, and —

Retirement - Pension and 457B

Flexible schedules

Total compensation information

Job summary

The Wyoming Department of Transportation (WYDOT) seeks a full-time Executive Assistant to join its leadership team in Cheyenne, Wyoming. You will provide high-level administrative support, manage complex calendars, coordinate travel, and act as the primary point of contact for executives.

The role emphasizes proactive problem solving, professional communication, and detailed record-keeping for multiple departments.

Qualifications

• Associate's degree in business or related field.
• 0–2 years of progressive work experience in business office communications.
• Alternatively 2–4 years with equivalent experience.

Responsibilities

• Serve as liaison between leadership and stakeholders—answering phone calls, managing emails, vetting inbound requests, welcoming visitors, and delivering professional, customer-focused representation.

Skills

Customer service

Verbal & written communication

Organizational skills

Accounting basics

Record keeping

Database management

Technical editing

Business administration

Education

Associate's Degree in Business

Job description

GENERAL DESCRIPTION

The Wyoming Department of Transportation (WYDOT) is dedicated to delivering a safe, high-quality, and efficient transportation system for the people of Wyoming. We are now seeking a full-time Executive Assistant to join our team in beautiful Cheyenne, Wyoming.

The successful candidate is required to deliver high-level operational and administrative support as an integral member of the executive support team. Serves as a welcoming, professional primary point of contact for department leadership, this role ensures seamless daily operations through proactive calendar management, complex logistics coordination, and exceptional customer service for internal and external stakeholders.

This position Offers: $2,000 Hiring Bonus (eligibility details in Notes Section)

Benefits

• Comprehensive health, dental, and vision insurance
• Paid vacation, sick leave, FMLA, and holidays
• Retirement - Pension and 457B plans that help you build a secure future
• Flexible schedules and work-life balance options
• Meaningful work that makes a difference for Wyoming communities

and MUCH MORE! Click here for detailed information, or you can watch this short video to learn about our benefit package!

Want to see the full value of your compensation beyond salary?

Explore our Total Compensation Calculator: compensationcalculator.wyo.gov

Human Resources Contact

Human Resources Contact: Stacy Woita 307-777-4423 or [e-mail]

ESSENTIAL FUNCTIONS

• Serving as a liaison between leadership and stakeholders—answering phone calls, managing emails, vetting inbound requests, welcoming visitors, and delivering professional, customer-focused representation.
• Managing complex, overlapping executive schedules independently, resolving high-level calendar conflicts, and balancing competing priorities across multiple departments.
• Planning complex travel itineraries, managing logistics for executive-led and commission events. Support the commission secretary with both on and off-site meeting logistics, including basic support of various online and streaming platforms and basic technology support. Assist in the organization and submission of meeting agendas and materials and processing invoices and reimbursement requests. Serve as backup to the Commission Secretary as needed
• Draft and refine communications for internal and external stakeholders. Prepare briefing documents and presentations and maintain accurate business records across multiple executives within the department.
• Provide dedicated administrative support to the Information Technology Advisory Group (ITAG) by maintaining accurate tracking logs, Google Forms, managing approval workflows, addressing WYDOT staff questions about the process, and attending committee meetings.
• Additional duties as may be assigned.

PREFERENCES

Preference may be given to those persons with higher-level clerical and administrative assistant skills and computer experience..

KNOWLEDGE

• Exceptional customer service skills and creative problem-solving ability.
• Knowledge of business administration concepts and principles.
• Knowledge of record keeping, task tracking, and archiving.
• Knowledge of database development and management.
• Excellent written and verbal communication skills.
• Skill in technical editing for the review of manuals, policies, procedures, and briefs.
• Excellent organizational skills.
• Knowledge of basic accounting principles and financial reporting.

MINIMUM QUALIFICATIONS

Education: Associate's Degree (typically in Business)

Experience: 0-2 years of progressive work experience (typically in Business Office Communications) with acquired knowledge at the level of an Office Support Specialist I

OR

Education & ExperienceSubstitution: 2-4 years of progressive work experience (typically in Business Office Communications) with acquired knowledge at the level of an Office Support Specialist I

Certificates, Licenses, Registrations: None

PHYSICAL WORKING CONDITIONS

• Typically, the employee may sit comfortably to perform the work; however, there may be some walking, standing, bending, carrying light items, driving an automobile, etc.
• Special physical demands are not required to perform the work.
• Some travel may be required to support the executive team and commissions.

NOTES

• FLSA: Non-Exempt
• The Wyoming Department of Transportation is a Drug-Free Workplace. E-Verify: WYDOT uses E-Verify, an Internet-based system, to confirm the eligibility of all newly hired employees to work in the United States. Learn more about E-Verify, including your rights and responsibilities. Qualifying eligibility and criteria for the hiring bonus
  • Temporary employees accepting a full time permanent position.
  • Current employees accepting a promotional opportunity - recruitment must have been opened to the public.
  • One year of service to WYDOT must be completed, failure to complete this requirement will forfeit the hiring incentive; funds will be recouped from final pay.
  • Internal candidates would be required to remain in the position for a minimum of one (1) year from their promotion date.
  • Employees would only be eligible for one (1) hiring bonus in a 12 month period.
  • If the employee elects to downgrade through an active recruitment and/or appointment during the twelve (12) month period, they would be required to pay the bonus back.

Click here to view the State of Wyoming Classification and Pay Structure.

Click here to view the State of Wyoming Total Compensation Calculator.

URL: http://agency.governmentjobs.com/wyoming/default.cfm

The State of Wyoming is an Equal Opportunity Employer and actively supports the ADA and reasonably accommodates qualified applicants with disabilities.

Class Specifications are subject to change, please refer to the A & I HRD Website to ensure that you have the most recent version.

Human Resources Contact

Human Resources Contact: Stacy Woita 307-777-4423 or [e-mail]