Office Support Specialist – CTSO and Disability Services Tulsa Technology Center

Oklahoma State Chamber; Tulsa (OK); On-site; USD 35,000 - 39,000; Full time

Benefits offered by this job

Health plan

Dental

Vision

Life insurance

Sick leave

Vacation

Pension plan

457 Savings Plan

25 paid holidays

Job summary

Tulsa Tech in Oklahoma is seeking an Office Support Specialist to provide administrative and program support for CTSO and Disability Services. You will manage student records, coordinate events, and assist with transportation and registration tasks for campus activities.

This full-time, non-exempt role requires attention to detail, strong organization, and reliable attendance. You will also assist with budgets, purchasing, communications, and routine reporting while ensuring excellent service to

Qualifications

• Minimum of three years of administrative experience in a service organization.
• Experience managing multiple tasks and competing priorities with accuracy and organization.
• Bilingual ability is a plus.

Responsibilities

• Create, maintain, and update student records, files, and spreadsheets with accuracy.
• Coordinate CTSO events: transportation, registration, scheduling, and related tasks.
• Assist with CTSO and Disability Services expenditures, budget variances, purchasing, and bookstore transactions.

Skills

Administrative tasks

Multitasking

Bilingual (plus)

Education

High School Diploma or equivalent

Job description

Office Support Specialist – CTSO and Disability Services

Status: Full-Time / Non-Exempt

Shift: Days

Description: Provide administrative and business support to CTSO and Disability Services, internal and external customers of Tulsa Tech.

Essential Functions

• Create, maintain, and update student records, files, and spreadsheets for Disability Services and CTSO with accuracy and attention to detail.
• Provide support for transportation, registration, and coordination related to CTSO events and activities, ensuring timely processing of requests and schedule changes.
• Coordinate with administration regarding CTSO and Disability Services expenditures, budget variances, purchasing, and bookstore transactions necessary to support student accommodation needs.
• Provide customer service communications which may include such duties as: processing CTSO enrollments, telephone answering, responding to inquiries and information requests from both internal and external customers, taking accurate and delivering timely messages, providing follow-up for information requests and greeting visitors.
• Perform administrative tasks, which could include: researching; setting up and maintaining spreadsheets and databases; completing forms; logging or posting information; data entry; maintaining and monitoring budget information; handling of money or vouchers.
• Produce correspondence, compiling and producing reports, presentations and other documents (both paper and electronic) including drafting of content when appropriate, assuring proofreading for accurate punctuation, grammar and spelling and use of word processing software for producing a professional appearance.
• Perform duties such as: maintaining on-line calendars, scheduling and assisting with preparations of meetings, events and/or orientations, maintaining, filing and retrieving records; copying, assembling and distributing materials.
• Provide back up support in the absence of other support staff or in an overload situation. Participate in cross training efforts as required.
• Maintain dependable attendance and timely arrival in accordance with scheduled work hours.
• Perform all other duties as may be assigned by supervisor.

Job Requirements

• This position requires a minimum of three years of experience with an emphasis in administrative tasks and projects within a service organization.
• Experience managing multiple tasks and competing priorities simultaneously while maintaining accuracy, organization, and attention to detail.
• Bilingual is a plus

Education

• High School Diploma or equivalent

Salary Schedule

• Operations Support – 12 Month Contract
• Hiring Range: $35,150 to $38,827 annually dependent upon experience, plus $9,900 additional compensation yearly for salary-in-lieu of paid dependent benefit coverage

Benefits

• Employee Health, Dental, Vision, Life, Disability, Sick Leave, Vacation, Personal Leave, Pension Plan, 457 Savings Plan, and 25 paid holidays

Physical Demands

This is an overview intended for compliance with the ADA – it is not an exhaustive list of the duties to be performed. Reasonable accommodations may be made to enable individuals to perform the essential functions of a specific position.

Regular Requirements

• Stand for extended periods; sit for extended periods; twist at the neck and trunk; bend at the waist; stoop, kneel, crouch; lift/move up to 20 pounds; handle objects and tools with hands; repetitive use of fingers and hands.

Occasional Requirements

• Reach with hands and arms overhead, above shoulder and horizontally; lift/move up to 40 pounds. Must be able to travel or work extended hours, as needed.

Visual Requirements

• Close, color, peripheral, depth perception, ability to adjust focus.

Hearing/Speaking Requirements

• Adequate to exchange information.

Closing Date

For maximum consideration, receipt of application material is November 5th. However, the position will remain open until filled.

Note: Tulsa Tech is an Equal Opportunity Employer