Office Support Specialist

Aston Carter; Itasca (IL); On-site; USD 30,000 - 36,000; Full time

Benefits offered by this job

Medical, dental & vision

401(k) Retirement Plan

Life Insurance

PTO/Time Off

Job summary

Aston Carter is seeking an Office Support Specialist to ensure smooth operations through accurate order entry, precise data management, and solid administrative support. The role involves Epicor ERP data entry, generating shipping docs, and handling purchase orders while supporting invoicing and collections.

Based in Itasca, IL, this on-site position offers a contract-to-hire path with typical hours from 7:30 AM to 4:00 PM and a pay range of $22.00–$26.00 per hour.

Qualifications

• 2+ years of experience in office support or data entry.
• Experience with ERP systems.
• Manufacturing experience is a plus.
• Strong organizational skills.
• Ability to learn new systems quickly.

Responsibilities

• Enter orders with precision.
• Input data into Epicor ERP.
• Generate bills of lading and shipping documentation.
• Create and maintain purchase orders.
• Follow up with vendors and confirm pricing.
• Match purchase orders with packing slips.
• Invoice customers accurately.
• Assist with collections on delinquent accounts.
• Provide general office support and administrative assistance.

Skills

Data entry

Order entry

Attention to detail

Multitasking

Vendor follow-up

Purchasing support

ERP familiarity

Tools

Epicor ERP

Infor ERP

Job description

Job Title: Office Support SpecialistJob Description

The Office Support Specialist plays a crucial role in ensuring smooth operations through efficient order entry, data management, and administrative support. The primary focus is on order entry, along with data entry into Epicor ERP, generating shipping documentation, and maintaining purchase orders. This position also involves vendor follow-up, pricing confirmation, matching purchase orders with packing slips, invoicing customers, and assisting with collections on delinquent accounts. General office support and administrative responsibilities are also included.

Responsibilities

• Enter orders with precision as a top priority.

• Input data into Epicor ERP system.

• Generate bills of lading and shipping documentation.

• Create and maintain purchase orders.

• Follow up with vendors and confirm pricing.

• Match purchase orders with packing slips.

• Invoice customers accurately.

• Assist with collection efforts on delinquent accounts.

• Provide general office support and administrative assistance.

Essential Skills

• Minimum of 2 years experience in office support, data entry, order entry, purchasing support, or related fields.

• Strong attention to detail.

• Excellent organizational skills.

• Ability to multitask and prioritize effectively.

• Comfortable learning new systems and processes.

• Experience working within ERP systems.

Additional Skills & Qualifications

• Experience in a manufacturing environment.

• Familiarity with job shop environments.

• Proficiency in Epicor ERP.

• Knowledge of Infor ERP.

• Experience in purchasing support.

• Exposure to accounts receivable and invoicing processes.

Work Environment

The work location is in person at 880 West Thorndale Ave, Itasca, IL. The typical hours are from 7:30 AM to 4:00 PM. The company is a custom manufacturing/job shop environment, currently undergoing an ownership transition. It is transitioning from Epicor ERP to Infor ERP in the coming months.

Job Type & Location

This is a Contract to Hire position based out of Itasca, IL.

Pay and Benefits

The pay range for this position is $22.00 - $26.00/hr.

Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: Medical, dental & vision Critical Illness, Accident, and Hospital 401(k) Retirement Plan Pre-tax and Roth post-tax contributions available Life Insurance (Voluntary Life & AD&D for the employee and dependents) Short and long-term disability Health Spending Account (HSA) Transportation benefits Employee Assistance Program Time Off/Leave (PTO, Vacation or Sick Leave)

Job Type & Location

This is a Contract to Hire position based out of Itasca, IL.

Application Deadline

This position is anticipated to close on Nov 6, 2026.

Workplace Type

This is a fully onsite position in Itasca,IL.

About Aston Carter

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [e-mail] ([e-mail]) for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.