Operations Coordinator

Talentify; Joliet (IL); On-site; USD 41,000 - 44,000; Full time

Benefits offered by this job

Medical, dental & vision

401(k) Retirement Plan

Life Insurance

Short and long-term disability

Health Spending Account

Transportation benefits

Employee Assistance Program

PTO / Vacation

Job summary

Aston Carter seeks a detail-oriented Operations Coordinator to support Joliet, IL manufacturing operations. You will collaborate with Project Management, Purchasing, Production, and Leadership to set up jobs, track progress, and generate production reports.

This onsite role provides exposure to ERP systems, job costing, and data-driven improvements while coordinating across departments to keep production running smoothly in a fast-paced environment.

Qualifications

• 3+ years of experience in operations, manufacturing support, production coordination, or a related role.
• Strong Microsoft Excel skills including Pivot Tables, VLOOKUP/XLOOKUP, INDEX-MATCH, COUNTIFS and data reporting.
• Experience with ERP systems or similar business software platforms.
• Strong organizational and time-management abilities.
• Excellent communication and interpersonal skills.
• Comfortable with numerical data and operational reporting.
• Ability to manage multiple priorities with high accuracy.

Responsibilities

• Create and maintain production jobs within the ERP system, ensuring accuracy of operational details.
• Coordinate information flow between Project Management, Purchasing, and Production teams.
• Support production planning by tracking active projects and monitoring job progress.
• Prepare and distribute production status reports and meeting updates.
• Assist leadership with operational reporting and performance tracking.
• Perform high-volume data entry with accuracy and maintain production records.
• Analyze production-related data in Excel to support decisions and improvements.
• Support labor tracking, job costing, and production reporting efforts.
• Collaborate with shop floor and warehouse teams to verify job activity and resolve issues.

Skills

3+ years experience

Excel advanced

ERP systems

Organizational skills

Communication skills

Numerical data analysis

Multi-tasking

Tools

Epicor ERP

Job description

Qualifications

Required

• 3+ years of experience in operations, manufacturing support, production coordination, or a related role.
• Strong Microsoft Excel skills, including:
  • Pivot Tables
  • VLOOKUP/XLOOKUP
  • INDEX-MATCH
  • COUNTIFS
  • Data analysis and reporting functions
• Experience working with ERP systems or similar business software platforms.
• Strong organizational and time-management abilities.
• Excellent communication and interpersonal skills.
• Comfortable working with numerical data and operational reporting.
• Ability to manage multiple priorities while maintaining a high level of accuracy.

Preferred

• Experience with Epicor ERP.
• Exposure to job costing, production scheduling, materials planning, or operations reporting.
• Experience supporting cross-functional teams in a fast-paced environment.

Fully Onsite

Schedule: Monday-Friday | 8:00 AM-4:30 PM

Join a Team Where Operations, Data, and Manufacturing Come Together

We are seeking a detail-oriented and highly organized Operations Coordinator to support our manufacturing operations. This role is ideal for someone who enjoys working with data, coordinating across departments, and playing a key role in ensuring production runs efficiently.

As an Operations Coordinator, you'll collaborate with Project Management, Purchasing, Production, and Leadership teams to support job setup, production tracking, reporting, and operational efficiency initiatives. This position offers a unique opportunity to gain exposure to business operations, ERP systems, production planning, and job costing while making a visible impact on company performance.

If you thrive in a fast-paced manufacturing environment and enjoy balancing analytical work with hands-on operational involvement, we'd love to meet you.

What You'll Be Doing

Production & Operations Coordination

• Create and maintain production jobs within the ERP system, ensuring accuracy of operational and manufacturing details.
• Coordinate the flow of information between Project Management, Purchasing, and Production teams.
• Support production planning activities by tracking active projects and monitoring job progress.
• Prepare and distribute production status reports and meeting updates.
• Assist leadership with operational reporting and performance tracking.

Data Management & Reporting

• Perform high-volume data entry with exceptional accuracy and attention to detail.
• Maintain production records, documentation, and electronic filing systems.
• Analyze production-related data using Excel to support decision-making and operational improvements.
• Assist with labor tracking, job costing, and production reporting efforts.
• Support continuous improvement initiatives through data collection and analysis.

Shop Floor & Team Collaboration

• Regularly engage with production and warehouse teams to gather information and verify job activity.
• Monitor production progress and ensure labor hours are accurately assigned within the ERP system.
• Serve as a liaison between office personnel and shop floor operations.
• Partner with internal stakeholders to resolve issues and maintain workflow efficiency.

Job Type & Location

This is a Permanent position based out of Joliet, IL.

Pay and Benefits

The pay range for this position is $30.00 - $32.00/hr.

Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Joliet,IL.

Application Deadline

This position is anticipated to close on Sep 10, 2026.

About Aston Carter

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [e-mail] for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.