Office Support Person IV - Civil Processing

Montgomery County Pennsylvania; Norristown (Montgomery County); On-site; USD 36,000 - 48,000; Full time

Job summary

Montgomery County is seeking a dedicated office support person to assist with civil processing and related duties. The role includes processing civil documents, data entry, and handling PFA instructions with confidentiality in a fast-paced office.

The position requires a high school diploma, strong organizational skills, and excellent communication. Union position with standard office hours and ongoing cross-training opportunities are included.

Qualifications

• Excellent data entry skills and computer literacy.
• Well organized with ability to meet deadlines.
• Good interpersonal, oral and written communication skills.
• Cross-trained within Civil/Real Estate is preferred.

Responsibilities

• Process civil documents accurately according to PA Rules of Civil Procedure.
• Record transactions and data entry in department software.
• Process and review PFA instructions with Client and maintain confidentiality.

Skills

Data entry

Organization

Communication

Computer literacy

Education

High School Diploma

Tools

Department software

Job description

This person will contribute to a positive work environment and assist with any other duties throughout the office as needed. He/she performs daily office support services to include but not limited to: office support, processing, and maintaining documents related to civil processing.

*Position covered by a collective bargaining agreement.

• Process civil documents, both timely and accurately, according to the PA Rules of Civil Procedure.
• Utilize department software to record all transactions and data entry.
• Process and review PFA instructions with Client & comply with confidentiality guidelines
• Data entry of PFA Orders into software system
• Responsible for investigating and resolving discrepancies on a case by case basis.
• Assists clients via counter with civil processing and related questions.
• Ability to work calmly and productively under pressure in the office.
• Complete mandatory eFiling Training.
• Process eFiling documents through eFiling transactions.
• Create and document procedure processes and store on universal drive.
• Required to assist in other areas of the office as needed.
• Process mail distribution.
• Keep current on all policy procedures & updates.
• Responsible for scheduling personal bi-monthly meetings with Sr. Operations Manager.

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Computer literate; excellent data entry skills.
• Accurate and detailed oriented.
• Well organized with the ability to meet deadlines.
• Work effectively in a fast-paced environment both independently and as part of a team.
• Good inter-personal, oral and written communication skills.
• Required to be cross trained within Civil/Real Estate.
• Pleasant and professional demeanor.
• Minimum High School Diploma.
• Post education a plus.

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to stand; walk; sit; and talk and hear. The employee is occasionally required to use hands to finger, handle or feel objects, tools or controls; reach with hands or arms; and stoop, kneel, crouch or crawl. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision and depth perception.

WORK ENVIRONMENT: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential function.

The noise level in the work environment is usually moderate.

Miscellaneous Information: This is a Union Position