Office Support & Logistics Coordinator

Accelon Inc.; Mountain View (CA); On-site; USD 36,000 - 60,000; Full time

Benefits offered by this job

Healthcare plans

Sick leave

Work-Life Balance

Healthy Work Culture

Job summary

Accelon Inc. in Mountain View, CA seeks an Onsite Office Support & Logistics Coordinator to handle daily operations, visitors, vendors, and deliveries. The role includes shipping/receiving, scheduling, and general admin tasks in an onsite office environment.

Ideal candidates have shipping/receiving experience, strong organization, and can lift up to 35 lbs. Competitive benefits and a collaborative team culture are offered.

Qualifications

• Previous experience in receptionist, administrative, office operations, or similar role
• Prior shipping and receiving experience
• Ability to lift and move packages up to 35 lbs
• Excellent verbal and written communication skills
• Strong organizational and time-management skills
• Excellent attention to detail and follow-through
• Ability to multitask and prioritize competing responsibilities
• Strong problem-solving and interpersonal skills
• Professional interaction with employees at all levels, visitors, vendors, and external contacts
• Proficiency with Microsoft Office (Word, Excel, PowerPoint)
• Comfortable working in an onsite office/lab environment
• High school diploma or equivalent

Responsibilities

• Greet and assist visitors, employees, vendors, and delivery personnel
• Manage incoming calls, emails, mail, and inquiries
• Perform data entry, filing, document preparation, and admin tasks
• Support employees and senior leaders with admin requests
• Receive, inspect, log, and distribute incoming packages
• Maintain records of shipments and coordinate with carriers
• Route packages to departments or individuals
• Maintain reception areas and operate office equipment
• Schedule meetings and maintain calendars
• Assist with company events and office activities
• Support facility inspections and safety-related tasks

Skills

Verbal and written communication

Organization & time management

Multitasking

Attention to detail

Interpersonal skills

MS Office proficiency

Education

High school diploma or equivalent

Associate or bachelor’s degree in Business Administration, HR, Office Administration

Office management or administrative certification

CAP, MOS, PMP, or Six Sigma certifications

Tools

Microsoft Office (Word, Excel, PowerPoint)

Job description

Mountain View, California, United States Onsite Job Code: 0563

Job Description

We are seeking an Onsite Office Support & Logistics Coordinator to support daily operations. This role will serve as a key point of contact for visitors, employees, vendors, and delivery personnel while providing administrative and shipping/receiving support.

The ideal candidate will have prior shipping and receiving experience , strong organizational skills, and the ability to lift up to 35 lbs. Approximately 25% of the daily responsibilities will involve logging and managing incoming packages and deliveries .

Role & Responsibilities

Administrative Support

• Greet and assist visitors, employees, vendors, and delivery personnel
• Manage incoming phone calls, emails, mail, and general inquiries
• Perform data entry, filing, document preparation, and administrative tasks
• Support employees and senior leaders with general administrative requests

Shipping & Receiving (~25% of role)

• Receive, inspect, log, and distribute incoming packages and deliveries
• Maintain accurate records of incoming and outgoing shipments
• Coordinate shipping/receiving activities with carriers and vendors
• Route packages and materials to appropriate departments or individuals
• Lift and move packages up to 35 lbs

Office & Facility Operations

• Maintain organized and professional common areas and reception spaces
• Operate office equipment (copiers, scanners, etc.)
• Monitor and order office supplies; maintain inventory levels
• Communicate with vendors, service providers, and building management

Scheduling & Events

• Schedule meetings and conference rooms; maintain master calendars
• Assist with company meetings, events, and office activities

Safety & Security Support

• Support a compliant, safe, and hazard-free workplace
• Assist with facility inspections and emergency response planning/drills
• Assist with hazardous waste shipment coordination
• Manage physical access control (keys and badges)
• Support building surveillance and assist with investigating security incidents

Project Overview

• Supports daily front-office and lab operations in an onsite lab/office environment
• Serves as a key point of contact for visitors, employees, vendors, and delivery personnel

Requirements

• Previous experience in a receptionist, administrative, office operations, or similar role
• Prior shipping and receiving experience
• Ability to lift and move packages up to 35 lbs
• Excellent verbal and written communication skills
• Strong organizational and time-management skills
• Excellent attention to detail and follow-through
• Ability to multitask and prioritize competing responsibilities
• Strong problem-solving and interpersonal skills
• Professional interaction with employees at all levels, visitors, vendors, and external contacts
• Proficiency with Microsoft Office (Word, Excel, PowerPoint)
• Comfortable working in an onsite office/lab environment
• High school diploma or equivalent

Nice-to-Haves

• Associate or bachelor's degree in Business Administration, Human Resources, Office Administration, or related field
• Office management or administrative certification
• Relevant certifications: CAP, MOS, PMP, or Six Sigma

Other Details

• Location: Fully onsite (Mountain View)
• Working Hours: 8:00 AM – 5:00 PM

Why Join Us

Accelon Consulting is a global workforce solutions partner and AI enablement leader, but above all, we are a people-first organization. Our dual commitment is simple: advancing careers and enabling organizations to thrive in a connected, intelligent future. Our culture is built on respect, transparency, and long-term growth, offering opportunities to work on high-impact projects with leading global enterprises. At Accelon, people are supported, achievements are recognized, and careers are built with purpose. To learn more about our culture and what it’s like to be part of our team, visit the Life at Accelon section on our website.

We Offer -

• Healthcare plans, which you may opt into at your own expense.
• Sick leave under the state laws applicable to your residence.
• Work-Life Balance – flexible work arrangements and realistic workloads to support employee well-being.
• Healthy Work Culture – a collaborative, respectful, and growth-oriented work environment.