Workplace Coordinator

Adecco (Portugal); Shelton (CT); On-site; USD 34,000 - 39,000; Full time

Benefits offered by this job

Medical

Dental

Vision

Life insurance

Short-term disability

Voluntary benefits

EAP program

Commuter benefits

401k plan

Job summary

Adecco is seeking a personable, detail-oriented Coordinator, Workplace Services & Facilities to support the day-to-day operations of a corporate office in Shelton, CT. This role combines workplace coordination, office administration, facilities support, mail and shipping, event assistance, and purchase order processing.

The ideal candidate is proactive, service-oriented, and comfortable building relationships with employees, vendors, and internal teams.

Qualifications

• 1–3 years of experience in workplace services or office coordination.
• Strong customer service and interpersonal skills.
• Highly organized and detail-oriented with the ability to manage multiple priorities.
• Proactive mindset with the ability to anticipate needs and take initiative.
• Proficiency in Microsoft Office, including Word, Excel, PowerPoint, and Outlook.
• Experience with SAP is preferred.
• Familiarity with ServiceNow or similar workplace/facilities systems is a plus.
• Experience in a high-touch corporate or luxury environment is a plus.
• AED/First Aid certification is preferred, or willingness to obtain certification after hire.

Responsibilities

• Perform routine office walkthroughs and help ensure the workplace remains organized, stocked, and operating smoothly.
• Coordinate employee repair and maintenance requests with the building landlord and external vendors.
• Monitor and replenish pantry items, office supplies, equipment, and other workplace inventory.
• Manage incoming and outgoing mail, packages, courier requests, and shipments through FedEx, UPS, USPS, and other carriers.
• Support employee and visitor badge creation and building access requests in partnership with the appropriate internal teams.
• Create and process purchase orders, invoices, and routine expense-related items, including work within SAP.
• Serve as a point of contact for vendors supporting janitorial services, shipping, routine maintenance, and other workplace needs.
• Assist with onsite employee and corporate events, including catering, room setup, AV coordination, furniture setup, guest support, and event teardown.
• Support document archiving and records management activities, including coordination with Iron Mountain.
• Assist with workplace health and safety activities, including first aid supplies, AED units, safety postings, and fire drill support.
• Prepare workplace communications related to office services, facility updates, and reminders.
• Provide general administrative support while anticipating workplace needs and proactively resolving day-to-day issues.

Skills

Customer service

Interpersonal skills

Organizational skills

Proactive mindset

Microsoft Office

Tools

SAP

ServiceNow

Job description

Work Arrangement: Onsite

Pay Rate: $25–$28/hour

Employment Type: Long-term temporary assignment

Position Overview

We are seeking a personable, detail-oriented Coordinator, Workplace Services & Facilities to support the day-to-day operations of a corporate office in Shelton, CT. This role combines workplace coordination, office administration, facilities support, mail and shipping, event assistance, and purchase order processing. The ideal candidate is proactive, service-oriented, and comfortable building relationships with employees, vendors, and internal teams.

Key Responsibilities

• Perform routine office walkthroughs and help ensure the workplace remains organized, stocked, and operating smoothly.
• Coordinate employee repair and maintenance requests with the building landlord and external vendors.
• Monitor and replenish pantry items, office supplies, equipment, and other workplace inventory.
• Manage incoming and outgoing mail, packages, courier requests, and shipments through FedEx, UPS, USPS, and other carriers.
• Support employee and visitor badge creation and building access requests in partnership with the appropriate internal teams.
• Create and process purchase orders, invoices, and routine expense-related items, including work within SAP.
• Serve as a point of contact for vendors supporting janitorial services, shipping, routine maintenance, and other workplace needs.
• Assist with onsite employee and corporate events, including catering, room setup, AV coordination, furniture setup, guest support, and event teardown.
• Support document archiving and records management activities, including coordination with Iron Mountain.
• Assist with workplace health and safety activities, including first aid supplies, AED units, safety postings, and fire drill support.
• Prepare workplace communications related to office services, facility updates, and reminders.
• Provide general administrative support while anticipating workplace needs and proactively resolving day-to-day issues.

Qualifications

• 1–3 years of experience in workplace services, office coordination, facilities support, hospitality, or a related environment.
• Strong customer service and interpersonal skills with a professional, approachable communication style.
• Highly organized and detail-oriented with the ability to manage multiple priorities.
• Proactive mindset with the ability to anticipate needs and take initiative.
• Proficiency in Microsoft Office, including Word, Excel, PowerPoint, and Outlook.
• Experience with SAP is preferred.
• Familiarity with ServiceNow or similar workplace/facilities systems is a plus.
• Experience in a high-touch corporate or luxury environment is a plus.
• AED/First Aid certification is preferred, or willingness to obtain certification after hire.

Fine print:

This is a W2 position.

• medical
• dental
• vision
• life insurance
• short-term disability
• additional voluntary benefits
• eap program
• commuter benefits
• 401k plan

Our benefit offerings provide employees the flexibility to choose the type of coverage that meets their individual needs.

There is no PTO or holiday pay for contracts.

Sick leave is accrued where applicable, check your state laws.

Equal Opportunity Employer/Veterans/Disabled

Must be authorized to work in the U.S. without employer sponsorship.

To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to https://www.adeccousa.com/candidate-privacy

The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:

• *The California Fair Chance Act
• *Los Angeles City Fair Chance Ordinance
• *Los Angeles County Fair Chance Ordinance for Employers
• *San Francisco Fair Chance Ordinance

Massachusetts Candidates Only:

It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.