Office Support Assistant

Indian Health Service; Wagner (SD); On-site; USD 41,000 - 59,000; Full time

Job summary

Indian Health Service in Wagner, SD is seeking an Office Support Assistant to provide administrative, clerical, and program support to management and staff. This federal role requires handling calendars, travel, meetings, and confidential records with attention to detail.

The position supports continuous program Improvement through training and process improvements, and follows federal guidelines for records and procurement. A real ID will be required beginning May 7, 2025.

Qualifications

• Substitution of education for experience is allowed; unofficial transcripts accepted.
• Official transcripts required prior to offer; foreign education must be evaluated.

Responsibilities

• Provides administrative and program support to management and staff by coordinating daily operations and serving as a point of contact for internal and external customers.
• Coordinates calendars, meetings, travel, and events by scheduling activities, preparing agendas and materials, arranging logistics, processing travel documents, recording minutes, and tracking follow-up actions.
• Maintains administrative, financial, and program records by managing correspondence, files, inventory, timekeeping, payroll information, expenditures, procurement activities, and data in accordance with policies.
• Supports program effectiveness by assisting with training activities, monitoring outcomes, identifying improvements, and referring complex matters to appropriate staff.

Job description

• Department: Department of Health and Human Services

This position is located the Yankton Service Unit, Wagner SD. The purpose of this position is to provide administrative, clerical, and program support services. A REAL ID will be required beginning May 7, 2025, in accordance with 6 C.F.R. 37.5 (2021).

Key Responsibilities

Provides administrative and program support to management and staff by coordinating daily operations, responding to inquiries, maintaining workflow, and serving as a point of contact for internal and external customers. Coordinates calendars, meetings, travel, and events by scheduling activities, resolving conflicts, preparing agendas and materials, arranging logistics, processing travel documents, recording minutes, and tracking follow-up actions.

Maintains administrative, financial, and program records by managing correspondence, files, inventory, timekeeping, payroll information, expenditures, procurement activities, and data in accordance with applicable policies and procedures.

Compiles, reviews, and prepares information by entering and validating data, generating reports and presentations, preparing correspondence and other documents, and safeguarding confidential information in accordance with applicable requirements.

Supports program effectiveness and continuous improvement by assisting with training activities, monitoring completion and outcomes, identifying process improvements, resolving routine administrative issues, and referring complex matters to appropriate staff.

Requirements & Education

f you are substituting education for experience; You are strongly encouraged to submit a copy of your transcripts or a list of your courses including titles, credit hours completed, and grades. Unofficial transcripts will be accepted in the application package. Official transcripts will be required from all selectees prior to receiving an official offer. Only attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S.

Department of Education may be credited. Applicants can verify accreditation at the following website: https://www.ed.gov/accreditation. If you are using foreign education to meet qualification requirements, you must send a Certificate of Foreign Equivalency with your transcript in order to receive credit for that education. For further information, visit https://sites.ed.gov/international/recognition-of-foreign-qualifications/.

Which agency is hiring for this position?

This position is with Indian Health Service, Department of Health and Human Services.

What is the salary for this position?

The posted pay range is $40736 – $59031/yr.

What security clearance is required?

This position requires a Other security clearance.

What is the application deadline?

Applications close on 2026-09-24.

Who is eligible to apply?

This position is open under the 'Fed Transition' hiring path.

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Source: USAJOBS.gov — U.S. Federal Government