Office Supervisor

City of Mes; Mesa (AZ); On-site; USD 42,000 - 65,000; Full time

Job summary

City of Mesa is seeking an Office Supervisor in the Arts and Culture Department to oversee clerical and paraprofessional staff, manage daily office operations, and resolve routine problems. The role requires 5+ years in clerical/administrative support with 3-5 years supervisory experience, a minimum 45 WPM typing speed, and completion of a background check.

Substance abuse testing is part of the pre-employment process.

Qualifications

• Graduation from high school or GED.
• Extensive (5+ years) experience in a clerical/administrative support capacity.
• Considerable (3–5 years) experience in a supervisory capacity.
• Minimum typing speed of 45 net words per minute.
• Successful completion of a background investigation.
• Substance abuse testing as required.

Responsibilities

• Supervise and coordinate clerical and paraprofessional staff.
• Oversee daily office operations, workflow, and problem resolution.
• Assist in budgeting and provide administrative support to the department.
• Develop and enforce office policies, procedures, and goals.

Skills

Clerical/Administrative support

Supervisory experience

Typing 45 wpm

Data reporting

Education

High school diploma or GED

Secretarial/office management coursework (preferred)

Job description

Job Overview

The current vacancy is in the Arts and Culture Department; however, this recruitment will also be used to establish a Citywide list to fill possible future vacancies.

An Office Supervisor performs office supervision and administrative support work involving full and significant supervision of clerical and/or paraprofessional staff. This class supervises and coordinates all office activities and resolution of daily problems. Incumbents are responsible for selecting, training, and supervising personnel; controlling workflow; establishing and implementing office policies, procedures, and goals; compiling data and preparing reports; and resolving operational and procedural problems. In addition, the Office Supervisor provides administrative support to a division or department that may include preparing or assisting in the preparation of the budget. This class is also responsible for performing related duties as required.

Work is performed with independence within established policies and procedures and may also require technical knowledge of a program area. This classification differs from the Administrative Supervisor classification by the latter having responsibility for more diverse and complex assignments, greater independence under which the work is performed, by the considerable latitude exercised, minimal supervision required, and greater decision-making ability. Minimum supervision is received from an administrative staff person, division director, or department director, who may review work through meetings and the evaluation of overall results achieved. This class is FLSA non-exempt.

Employee Values

All employees of the City of Mesa are expected to uphold and exhibit the City's shared employee values of Knowledge, Respect, and Integrity.

Minimum Qualifications Required

Graduation from high school or GED. Extensive (5+ years) experience in a clerical/administrative support capacity. Considerable (3 - 5 years) experience in a supervisory capacity. A minimum typing speed of 45 net words per minute (wpm) (by assignment).

Special Requirements

Because of the confidential, sensitive nature of information handled, successful completion of a background investigation is required (Police Department Assignment).

Substance Abuse Testing

Due to the safety and/or security sensitive nature of the assignment, individuals in this classification shall be subject to pre-employment or pre-placement alcohol, drug and/or controlled substance testing as outlined in City policy and procedures (Police Department Assignment).

Preferred/Desirable Qualifications

Supplemental coursework in office management, secretarial science, bookkeeping, account keeping, accounts receivable billing, or related coursework is preferred.

http://apps.mesaaz.gov/jobdescriptions/Documents/JobDescriptions/cs4042.pdf