Office Supervisor

City of Mesa; Mesa (AZ); On-site; USD 45,000 - 65,000; Full time

Job summary

City of Mesa is seeking an Office Supervisor in the Arts and Culture Department. The role involves supervising clerical and paraprofessional staff, coordinating daily office operations, and ensuring efficient workflow. You will train employees, resolve problems, and support division budgets as needed.

Independence in applying policies is required, with minimal supervision and strong organizational skills. Applicants must meet the stated qualifications and pass background checks and drug testing.

Qualifications

• Minimum 5+ years in clerical/administrative support.
• 3-5 years of supervisory experience.
• Typing speed of at least 45 net words per minute.
• Background investigation required (Police Department Assignment).
• Substance abuse testing required.
• Supplemental coursework in office management or related fields preferred.

Responsibilities

• Provide office supervision and oversee clerical staff.
• Coordinate workflow and resolve daily problems.
• Train and supervise personnel; monitor performance.
• Prepare reports and assist in budget-related tasks.
• Establish and implement office policies and procedures.

Skills

Clerical/administrative experience

Supervisory experience

Typing speed 45 wpm

Education

High school diploma or GED

Job description

The current vacancy is in the Arts and Culture Department; however, this recruitment will also be used to establish a Citywide list to fill possible future vacancies.

An Office Supervisor performs office supervision and administrative support work involving full and significant supervision of clerical and/or paraprofessional staff. This class supervises and coordinates all office activities and resolution of daily problems. Incumbents are responsible for selecting, training, and supervising personnel; controlling workflow; establishing and implementing office policies, procedures, and goals; compiling data and preparing reports; and resolving operational and procedural problems. In addition, the Office Supervisor provides administrative support to a division or department that may include preparing or assisting in the preparation of the budget. This class is also responsible for performing related duties as required.

Work is performed with independence within established policies and procedures and may also require technical knowledge of a program area. This classification differs from the Administrative Supervisor classification by the latter having responsibility for more diverse and complex assignments, greater independence under which the work is performed, by the considerable latitude exercised, minimal supervision required, and greater decision-making ability. Minimum supervision is received from an administrative staff person, division director, or department director, who may review work through meetings and the evaluation of overall results achieved. This class is FLSA non-exempt.

Please refer to the link below for the full job description and additional information regarding assignments, preferred qualifications, and essential functions.

Employee Values: All employees of the City of Mesa are expected to uphold and exhibit the City’s shared employee values of Knowledge, Respect, and Integrity.

Minimum Qualifications Required.

Graduation from high school or GED. Extensive (5+ years) experience in a clerical/administrative support capacity. Considerable (3 - 5 years) experience in a supervisory capacity. A minimum typing speed of 45 net words per minute (wpm) (by assignment).

Special Requirements.

Because of the confidential, sensitive nature of information handled, successful completion of a background investigation is required (Police Department Assignment).

Substance Abuse Testing.

Substance Abuse Testing. Due to the safety and/or security sensitive nature of the assignment, individuals in this classification shall be subject to pre-employment or pre-placement alcohol, drug and/or controlled substance testing as outlined in City policy and procedures (Police Department Assignment).

Preferred/Desirable Qualifications.

Supplemental coursework in office management, secretarial science, bookkeeping, account keeping, accounts receivable billing, or related coursework is preferred.

http://apps.mesaaz.gov/jobdescriptions/Documents/JobDescriptions/cs4042.pdf