Office Specialist II, Manheim

Cox Automotive Inc.; Tolleson (AZ); On-site; USD 25,000 - 38,000; Full time

Benefits offered by this job

Paid time off

Paid holidays

EOE with disability/vets

Job summary

Cox Automotive Inc. in Tolleson, AZ is seeking an Office Supervisor/Manager to support the general office function of the Auction, ensuring accuracy and completeness of all sales paperwork and documents.

You will balance sales, respond to inquiries, assist dealers, monitor DMV regulations, and help resolve title issues while maintaining inventory of office supplies and supporting safety practices within the Cox/Manheim values.

Qualifications

• High school diploma or GED with 3 years in office coordination or administration.
• Experience in automobile industry or auction business preferred.
• Strong communication and interaction skills required.
• Supervisory, office management, and organizational skills needed.
• Proficient computer skills, AS400 essential.

Responsibilities

• Balance all sales.
• Respond to customer inquiries and resolve problems in the sales process.
• Provide accurate, friendly service to dealers and coordinate with other departments.
• Monitor DMV laws and ensure conformity with regulations.
• Assist with resolving title issues.
• Manage floor plans, registrations, and floor plan summaries.
• Maintain and monitor office equipment and supplies.
• Support safety initiatives and model safety behaviors.
• Follow Cox/Manheim values and ensure respectful treatment of all employees.
• Perform other duties as assigned by the manager.

Skills

Office coordination

Supervisory

Customer service

Communication

Multi-state DMV

Education

High School Diploma/GED

Tools

AS400

Job description

This position works with the Office Supervisor/Manager supporting the general office function of the Auction, ensuring accuracy and completeness of all sales paperwork and documents, and assists customers with problems that may arise in the sales process.

What You'll Do

• Balancing of all sales.
• Respond to customer inquiries and resolve any problems that may occur in the sales process.
• Provide accurate and friendly service to dealers and interact with other departments as necessary to resolve customer problems.
• Monitor DMV laws, stay up-to-date on new regulations and ensure conformity with DMV regulations.
• Assist with resolving title issues.
• Floor plans, assuring that dealers are properly registered for floor plan use, confirming floor plan availability, and preparing floor plan agreements and summaries.
• Maintain and monitor office equipment.
• Maintain and communicate inventory and ordering of office and block supplies.
• May help with other duties, assist vendors, and answer questions regarding procedures and services, etc.
• Visibly demonstrate safety commitment by following all safety and health procedures and modeling the behaviors related to such.
• Work in cooperation and support of all safety activities aligned with Safety Excellence.
• Set an example in behavior, championing Cox/Manheim values and ensuring that all employees are treated with respect.
• Follow company policies and procedures related to employee and customer conduct.
• Perform other duties as assigned by manager.

Qualifications

• A high school diploma/GED and 3 years of experience in a related field of office coordination, office management, clerical or administration experience required.
• Experience in the automobile industry or the Auction business preferred.
• Strong communication and interaction skills required.
• Effective and competent supervisory, office management, and organizational skills required.
• Good computer and software knowledge, including AS400 essential.
• Must be well-organized, thorough, and attentive to details.
• Must be a self-starter able to work problems through to successful completion.
• Must be team-oriented, pleasant, and professional. Must be willing to work closely with others, often under tight time constraints.
• Ability to work well with others and maintain focus and productivity under compressed deadlines is required.
• Working knowledge of multi-state title & DMV requirements.
• Ability to sit or stand for prolonged periods of time.
• Vision abilities required include close, distance, color, and depth perception.

MCCOX

USD 18.17 - 27.31 per hour

Compensation

Hourly pay rate is in the range of $18.17 - $27.31/hour. The hourly base rate may vary within the anticipated range based on factors such as the ultimate location of the position and the selected candidate's knowledge, skills, and abilities. Position may be eligible for additional compensation that may include commission (annual, monthly, etc.) and/or an incentive program.

Benefits

Employees are eligible to receive a minimum of sixteen hours of paid time off every month and seven paid holidays throughout the calendar year. Employees are also eligible for additional paid time off in the form of bereavement leave, time off to vote, jury duty leave, volunteer time off, military leave, and parental leave.

Applicants must currently be authorized to work in the United States for any employer without current or future sponsorship.

EOE, including disability/vets