Office Specialist I - Administrative Assistant

State of Maine; Augusta (ME); On-site; USD 41,000 - 59,000; Full time

Benefits offered by this job

Health insurance

Paid holidays

Vacation leave

Retirement plan

Gym membership reimbursement

Flexible spending accounts

Parental leave

Job summary

State of Maine is seeking an Office Specialist I in Augusta to provide essential administrative support for the State Board of Nursing. You will manage records, data entry, inventory, and minutes for meetings, while ensuring accurate updates to the licensing system and web pages.

The role requires attention to detail and strong communication skills, with opportunities to assist on FOIA requests and program improvements. Salary reflects hourly range, with comprehensive state benefits.

Qualifications

• Experience in advanced administrative support using modern office practices.
• Ability to use independent judgment and discretion on varied matters.
• Competency in applying agency rules and procedures.

Responsibilities

• Oversee agency record retention program.
• Post to and update agency web pages using content and standard software.
• Determine and requisition inventory and supplies.
• Prepare Board meeting minutes.
• Assist with FOIA requests and data input in licensing system.
• Analyze information to inform operational improvements.
• Contribute to miscellaneous duties as directed by leadership.

Skills

Office management

Inventory control

Data entry

Website updates

Effective communication

Attention to detail

Problem solving

Education

Office support training or coursework

Tools

Word

Excel

Access

ALMS

Job description

Office Specialist I

Job Class Code: 6546; Grade: 16/Administrative Services; Salary: $19.60-$28.25/Hour; Location: Augusta; Opening Date: October 7, 2026; Closing Date: October 22, 2026; This position is not eligible for visa sponsorship or STEM OPT extensions.

Description

The State Board of Nursing protects the health, safety and welfare of Maine citizens through the licensing and regulation of advanced practice registered nurses (APRN), registered professional nurses (RN) and licensed practical nurses (LPN). The Board is looking for a motivated, detail-oriented candidate to help fulfill its mission by providing office and administrative support. The Maine Department of Professional and Financial Regulation State Board of Nursing ("Board") seeks an Office Specialist I.

Representative Tasks

• Oversee agency record retention program
• Post to, amend, and/or update web pages using established content and knowledge of modern office software
• Determine and requisition inventory/supplies
• Prepare Board meeting minutes
• Assists with Freedom of Access Act request
• Input data into the automated licensing management system and review information from electronic information systems
• Make recommendations for operational improvements, research, compile and analyze complex information to draw conclusions and or make recommendations
• Other duties as determined by the Executive Director

Knowledge, Skills, and Abilities Required

• Applicable agency laws, rules, regulations, policies and procedure
• Ability to analyze problems, reach logical conclusions and make sound decisions
• Ability to oversee and maintain inventory/supplies
• Office related software, including Word, Excel, Access, and ALMS
• Website management and updates
• Effective communication with staff, licensees and the public at large
• Writing clearly and effectively
• Attention to detail

Minimum Qualifications

Training, education, or experience in office and administrative support work that demonstrates 1) competency in applying a proficient knowledge of modern office practices to perform advanced administrative support tasks requiring specialized skills, and 2) the ability to use independent judgment, initiative, and discretion to make determinations on varied matters. All positions in this classification assume the qualifications of: Office Assistant I, Office Assistant II, Office Associate I and Office Associate II.

Contact Information

Questions about this position should be directed to Kim Esquibel, Executive Director, State Board of Nursing at [phone] or [e-mail]

Benefits of working for the State of Maine

• Work-Life Balance - Rest is essential. Take time for yourself using 13 paid holidays, 12 days of sick leave, and 3+ weeks of vacation leave annually. Vacation leave accrual increases with years of service, and overtime-exempt employees receive personal leave.
• Health Insurance Coverage - The State of Maine pays 85%-100% of employee-only premiums ($11,857.68-$13,950.24 annual value), depending on salary. Use this chart to find the premium costs for you and your family, including the percentage of dependent coverage paid by the State.
• Health Insurance Premium Credit - Participation decreases employee-only premiums by 5%. Visit the Office of Employee Health and Wellness for more information about program requirements.
• Dental Insurance - The State of Maine pays 100% of employee-only dental premiums ($365.28 annual value).
• Retirement Plan - The State of Maine contributes 14.06% of pay to the Maine Public Employees Retirement System (MainePERS), on behalf of the employee.
• Gym Membership Reimbursement - Improve overall health with regular exercise and receive up to $40 per month to offset this expense.
• Health and Dependent Care Flexible Spending Accounts - Set aside money pre-tax to help pay for out-of-pocket health care expenses and/or daycare expenses.
• Public Service Student Loan Forgiveness - The State of Maine is a qualified employer for this federal program. For more information, visit the Federal Student Aid office.
• Living Resources Program - Navigate challenging work and life situations with our employee assistance program.
• Parental leave is one of the most important benefits for any working parent. All employees who are welcoming a child-including fathers and adoptive parents-receive forty-two (42) consecutive calendar days of fully paid parental leave. Additional, unpaid leave may also be available, under the Family and Medical Leave Act.
• Voluntary Deferred Compensation - Save additional pre-tax funds for retirement in a MaineSaves 457(b) account through payroll deductions.

Equal Opportunity Statement

As an Equal Opportunity employer, Maine State Government embraces a culture of respect and awareness. We are committed to creating a strong sense of belonging for all team members, and our process ensures an inclusive environment to applicants of all backgrounds including diverse race, color, sex, sexual orientation or gender identity, physical or mental disability, religion, age, ancestry, national origin, familial status or genetics.

Please note reasonable accommodations are provided to qualified individuals with disabilities upon request.