Administrative Specialist 2

Clackamas County; Oregon City (OR); Hybrid; USD 66,000 - 86,000; Full time

Benefits offered by this job

Hybrid on-site/telework

Job summary

Clackamas County is seeking an Administrative Specialist 2 to support Health Centers leadership. This role organizes meetings, coordinates interviews, manages calendars, and oversees meeting logistics while handling confidential information related to hiring and staff records.

The position includes onboarding coordination for primary care and SBHC teams, travel and training logistics, and collaboration on policy updates within an organization that values equity and service.

Qualifications

• Minimum of two years of related experience.
• Experience providing high-level administrative support to departmental leadership.
• Experience handling confidential information.
• Experience supporting new hire and onboarding support.

Responsibilities

• Provide high-level administrative support to Health centers leadership; schedule meetings, coordinate interviews, manage complex calendars, reserve conference rooms, oversee in-person meeting logistics, maintain documents in PowerDMS, Lippincott, SharePoint and Visio.
• Handle highly sensitive and/or confidential matters related to hiring, performance evaluations, discipline, grievances and/or discharge; serve as PA processor for the division.
• Coordinate new hire onboarding for primary care, dental, SBHC, and PILAR staff; facilitate interviews, reference checks and orientations; ensure compliance with templates in Snap Scheduler and Workforce.
• Coordinate or make purchases using a county procurement card; manage travel and training logistics across the division.
• Develop, recommend and implement administrative policies, workflows and processes; update forms and templates.
• Serve as backup liaison to advisory committees or provide administrative support for meetings.
• Manage internal recognition efforts and print and distribute clinical questionnaire mailings to support patient outreach.

Skills

Administrative support

Calendar management

Confidential information handling

New hire onboarding

Tools

PowerDMS

Lippincott

SharePoint

Visio

CLIA registrations

Board of Pharmacy registrations

Job description

This Job Posting closes at 11:59p.m. (Pacific Time) on Tuesday, October 20, 2026.

Please Note: The application deadline may be extended to expand the pool of qualified candidates. Any recruitment timeline changes will be communicated to all who have initiated an application process or have submitted an application.

COMPENSATION

Annual Pay Range: $65,860.36 - $85,636.68

Hourly Pay Range: $31.66 - $41.17

Salary offers will be made within the posted pay range and will be based on candidate's experience (paid or unpaid) that is directly relevant to the position.

JOB DETAILS AND QUALIFICATIONS

Clackamas County's H3S Health Centers Division is seeking a highly organized Administrative Specialist 2 to provide administrative support to Health Centers leadership. This position plays a key role in supporting division operations by overseeing in-person meeting logistics, coordinating new hire and onboarding support, and managing scheduling needs and complex calendars. The Administrative Specialist 2 serves as a trusted resource for leadership, while regularly handling confidential information related to hiring and retaining staff information that supports the residents of Clackamas County. The ideal candidate is an organized, proactive, collaborative administrative professional with excellent communication skills who is capable of navigating complex administrative processes with discretion.

Required Minimum Qualifications/Transferable Skills:*

• A minimum of two (2) years of related experience that would provide the required knowledge and skills to perform the responsibilities of this position.
• A minimum of two (2) years of experience providing high-level administrative support to departmental leadership.
• Experience handling confidential information.
• Experience supporting new hire and onboarding support.

Preferred Qualifications/Transferable Skills:*

• Experience working in the public sector.
• Experience working in a healthcare or social services setting.
• Experience establishing and maintaining record-keeping systems.
• Experience managing travel and training logistics and coordination in a professional setting.

Pre-Employment Requirements:

• Must pass a criminal history check, which may include national or state fingerprint records check
• Driving is required for county business on a regular basis or to accomplish work. Incumbents must possess a valid driver's license, and possess and maintain an acceptable driving record throughout the course of employment.

*For veterans qualified for Veterans' Preference: If you believe you have skills that would transfer well to this position and/or special qualifications that relate to this position, please list those skills and/or qualifications in the open-ended question at the end of the application and explain how those skills and/or qualifications relate to this position.

TYPICAL TASKS

• Provide high-level administrative support to Health centers leadership. You will schedule meetings, coordinate interviews, manage complex calendars, reserve conference rooms, oversee in-person meeting logistics, — including sign-in sheets and catering — maintain and update documents, workflows, and process charts in PowerDMS, Lippincott, SharePoint, and Visio, and assist with business-essential applications such as CLIA and Board of Pharmacy registrations.
• Handle highly sensitive and/or confidential matters that may be related to hiring, performance evaluations, discipline, grievances, and/or discharge. Serves as the Health Centers Division back up personnel action (PA) processor.
• Coordinate new hire onboarding for primary care, dental, school-based health center (SBHC), and PILAR team staff. Facilitate interviews, reference checks, and orientations while ensuring compliance with training and scheduling templates in Snap Scheduler and Workforce. Serve as a key resource for onboarding documentation, facility access, and credentialing support.
• Coordinate or make purchases utilizing a county procurement card. Manage travel and training logistics and coordination across the Division.
• Develop, recommend and implement administrative policies, workflow, and processes. Update forms and templates.
• Serve as a backup liaison to advisory committees or as administrative support for meetings.
• Manage internal recognition efforts, including birthday and anniversary emails, greeting cards, and staff engagement initiative. Print and distribute clinical questionnaire mailings to support patient outreach and engagement.

KEY COMPETENCIES

• Aligns with Clackamas County Core Values of Service, Professionalism, Integrity, Respect, Individual Accountability, and Trust “SPIRIT”.
• Builds & maintains professional relationships with internal and external customers, partners and stakeholders by honoring commitments and delivering exceptional customer service.
• Commits to teamwork and collaboration by working effectively towards a shared goal, encouragingsharing of information, productive problem solving and putting team success first.
• Demonstrates excellent customer service by anticipating, assessing, and responding effectively to the needs of those we serve.
• Communicates professionallydemonstratingself-awareness, respect for others, and adjusting to various levels of technical skills & understanding of subject matters.
• Embraces continual learning through commitment to self-improvements, and willingness to grow within the job as technology and organizational changes demand it.
• Seeks to problem solve by using critical thinking and analytical skills, identifyingalternative strategies & developinga solution-focused approach to address challengesor issues.
• Displays creativity and innovationby taking initiative in improving processes, programs, services and productsthrough new approaches or ideas and being open to others’ ideas.
• Promotes cross cultural effectiveness by engaging in a culture of respect, inclusiveness, and appreciation of diverse perspectives, backgrounds and values.
• Puts ethics into action by holding themselves to a high standard of professional, honest, and objective behavior in all dealings and interactions.

WORK SCHEDULE

This position is included in the County’s alternate workweek program, working 40 hours during a standard workweek of Monday through Thursday (Fridays off). Specific hours of work will be discussed with the candidate selected for this position at the time an offer of employment is extended.

This position is eligible for hybrid on-site/telework and based on the Department’s business needs. The exact amount of on-site/telework and schedule will be discussed with the hiring manager during time of offer. Telework locations cannot be located outside of Oregon or Washington. Washington residents must perform 50% of their time on-site at Clackamas County.

ABOUT THE DEPARTMENT

Clackamas County Health Centers provide direct medical, dental, and mental health services to Clackamas County residents.

We provide services at our Integrated Primary Health Care Clinics, our mental health clinics, or through our School Based Health Centers.

Health Centers is a Division of the Health, Housing, and Human Services (H3S) Department.

Learn more about Clackamas Health Centers.

Health, Housing, and Human Services (H3S) consists of six divisions, dedicated to ensuring healthy families and strong communities in Clackamas County.

Mission Statement: We lead and learn with equity in serving individuals, families, and communities by providing access to high quality healthcare, housing, and services that strengthen social and economic resilience.

Vision Statement:Individuals, families, and communities are resilient and thriving.

H3S is committed to improving programs and ensuring better outcomes for the people served, and focuses on the following goals:

1. EMPOWERED AND THRIVING STAFF - H3S staff are empowered, engaged and have a sense of belonging while being valued and supported to thrive.
2. EQUITY DRIVEN SERVICES - H3S promotes and provides accessible, equitable and culturally responsive services.
3. ORGANIZATIONAL EXCELLENCE & CONTINUOUS QUALITY IMPROVEMENT - H3S operates consistently, efficiently and effectively as a cohesive department, using our individual and collective skills and expertise.

APPLICATION PROCESS

Clackamas County only accepts online applications.

Help with the Application

If you have any questions or issues you may contact the Department of Human Resources by calling 503-655-8459 or emails us at [e-mail].

Our office hours are Monday - Thursday 7:00 a.m. - 6:00 p.m. Pacific Time (closed on Fridays).

HOW TO CLAIM VETERAN'S PREFERENCE

Requesting Veterans' Preference

Learn more about Oregon's Veterans' Preference

VISA SPONSORSHIP

Clackamas County does not offer visa sponsorships. Once a job applicant has accepted a position, theywill be required to complete an I-9 and confirm authorization to work in the United States prior to their first day.

EQUAL EMPLOYMENT OPPORTUNITY

Clackamas County is an Equal Opportunity Employer. We value diversity, equity, and inclusion as essential elements that create and foster a welcoming workplace. All qualified persons will be considered for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, political affiliation, disability or any other factor unrelated to the essential functions of the job.

If you wish to identify yourself as a qualified person with a disability under the Americans with Disabilities Act and would like to request an accommodation, please address the request to the Department of Human Resources prior to the recruitment close date. You may request an accommodation during the online application process.