Office Specialist

Department of Labor; Raleigh (NC); On-site; USD 39,000 - 43,000; Full time

Job summary

The North Carolina Department of Labor seeks an Administrative Specialist I (S) for the East Bureau – OSH Compliance Raleigh Field Office. The role supports public inquiries, drafts documents, files, and handles referrals and inspections files in a busy state office.

The position requires a high school diploma or GED with two years of related administrative experience, proficiency in Word/Excel, and a valid driver’s license. Notary certification must be obtained within 90 days.

Qualifications

• Minimum education: high school diploma or GED and two years of related administrative experience.
• Must be able to greet the public professionally and draft/typing documents with accuracy.
• Experience with office processes and equipment in a large office environment.

Responsibilities

• Greet members of the public in a professional manner.
• Draft and type documents; filing and processing referrals/complaints.
• Set up new inspection files and prepare documents for USPS and Certified Mail.
• Maintain and process surplus requests; prepare files for collections.

Skills

Microsoft Word

Microsoft Excel

Notary Certification

Attention to detail

Education

High school diploma / GED

Tools

SQL MDI database systems

Job description

Agency Dept of Labor Division Occupational Safety , Health Admin Div Job Classification Title Administrative Specialist I (S) Position Number 60013175 Grade NC08

The North Carolina Department of Labor is charged by statute with promoting the health, safety and general well‑being of the workers in the state. The laws and programs the Department administers affect every worker in the state. The Department is organized into three primary divisions which carry out the Department's principle regulatory, enforcement and promotional programs, and the administrative operations. The three primary divisions have divisions, bureaus and offices under each, which carry out the specific and specialized portions of the NCDOL mission. The Department employs approximately 385 employees. To learn more about the NC Department of Labor, please visit our website at https://www.labor.nc.gov/.

This position provides a variety of administrative support services for the East Bureau – OSH Compliance Raleigh Field Office. Duties include:

• greeting in a professional manner members of the public
• drafting and typing documents
• filing
• process referrals and complaints
• setup new inspection files
• prepare documents for USPS and Certified Mail
• maintain and process surplus requests
• prepare files for collections

The Posting Will Close At 11:59 P.M. The Night Before the End Date NC:08 Recruitment Range: $39,244.00-$43,000.00 *******Max salary is $43,000.00***** Salary Grade Range: $39,244.00-$68,679.00. Selected applicant must live within a 50-mile radius of the Raleigh Field Office or relocate within 30 days of job acceptance and must be able to obtain notary certification within 90 days of employment.

The ability to handle multiple tasks and respond cordially and effectively to public inquiries is essential. Must pay close attention to detail and be able to complete tasks with a high level of accuracy, attention to detail, and confidentiality. Must be able to establish and maintain working relationships with others and carry out general instructions, both written and oral. Competency is required in Microsoft Word and Excel. A valid driver's license is required. Experience with office processes and equipment in a large office environment. Experience working with SQL MDI database systems is preferred. Occasional overnight travel is required. Applicants may be subject to a background check. Applicants will be considered to meet the minimum qualifications for the position if they meet the minimum education and experience requirements listed in the vacancy announcement. Due to the high volume of applications received, application status updates cannot be provided by telephone. Applicants may monitor the status of their application by logging into their account.

Minimum Education and Experience: High school diploma or General Educational Development (GED) diploma and two years of related administrative experience; or equivalent combination of education and experience.

The State of North Carolina is an Equal Employment Opportunity Employer and dedicated to providing employees with a work environment free from all forms of unlawful employment discrimination, harassment, or retaliation. The state provides reasonable accommodation to employees and applicants with disabilities; known limitations related to pregnancy, childbirth, or related medical conditions; and for religious beliefs, observances, and practices.

Recruiter: Kyla Starr Virden Recruiter Email: [e-mail]

North Carolina State Government is one of the state’s largest employers, with over 76,000 employees all working toward a common goal: a safer and stronger North Carolina. We are a large organization comprised of various agencies, offices, and universities, each providing important public services. Eligible state employees are entitled to comprehensive benefits, including a variety of leave options, professional development opportunities, insurance, and more. To learn more about the benefits of being a North Carolina state employee, visit the N.C. Office of State Human Resources' website.

State Application Resources/Frequently Asked Questions Valuing Education and Experience The State of North Carolina values the knowledge and experience of our jobseekers and current state employees. Approximately 91 percent of state job classifications allow experience to be substituted for education or do not require a post‑secondary degree. Learn more about how you may qualify for a position through education or directly related experience, or a combination of both, with the Education and Experience Equivalency Guide.