Office & Site Administrator - Memphis/Chattanooga

DFX Foundation & Waterproofing Experts; Memphis (TN); On-site; USD 25,000 - 39,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Vision insurance

Life insurance

401(k) with match

Growth opportunities

Job summary

DFX Foundation & Waterproofing Experts in Memphis, TN is seeking an organized Office & Site Administrator to support both Memphis and Chattanooga operations. Based in our Memphis office, you will coordinate with customers, crews, and managers to keep projects moving and information flowing.

You’ll handle onboarding and offboarding, maintain records, manage supplies, and help keep the workspace clean and ready for the workday.

Qualifications

• High school diploma or equivalent required.
• Office administration or coordination experience preferred; construction experience is a plus.
• Strong communication, organization, and attention to detail.
• Comfortable using office software and learning company systems.
• Able to balance priorities, maintain confidentiality, and follow through independently.

Responsibilities

• Chattanooga site administration & production support: serve as administrative point of contact between Chattanooga customers, production crews, sales, and accounting.
• Assist Production Manager with installation schedules, project timelines, and material coordination.
• Communicate scheduling updates, project changes, and other important details to customers and team members.
• Respond to customer inquiries about scheduling and project progress, coordinating with the appropriate manager to resolve concerns.
• Maintain accurate project records, enter information into company systems, and prepare necessary documents.
• Assist with invoices, purchase orders, and billing records in coordination with accounting.
• Track outstanding administrative items and follow up to keep projects moving.
• Office administrative support: Employee onboarding & offboarding support, prepare workstations, supplies, and devices; coordinate system access and basic setup.
• Coordinate the return of company property and requests to deactivate access.
• Maintain accurate, confidential employee and equipment records.
• Office administrative support: Monitor inventory, order supplies, and keep office and shared spaces stocked.
• Help maintain a clean, organized, and welcoming office through light cleaning and routine upkeep.
• Handle filing, data entry, and document preparation.
• Assist with meetings, events, vendor coordination, and everyday administrative needs.

Skills

Communication

Organization

Attention to detail

Office software

Confidentiality

Education

High school diploma or equivalent

Tools

Office software suites

Job description

DFX Foundation & Waterproofing Experts in Memphis, TN is seeking an organized Office & Site Administrator to support both Memphis and Chattanooga operations. Based in our Memphis office, you will coordinate with customers, crews, and managers to keep projects moving and information flowing.

You’ll handle onboarding and offboarding, maintain records, manage supplies, and help keep the workspace clean and ready for the workday.