Office Manager: Deerfield Correctional Center #ED014

Commonwealth of VA Careers; Virginia (MN); On-site; USD 46,000 - 71,000; Full time

Job summary

Virginia Department of Corrections – Deerfield Correctional Center is seeking an Office Manager to oversee administrative operations and support correctional education programs across facilities. You will manage purchasing, records, and reporting while coordinating with principals, instructors, and regional leadership.

The role requires an Associate’s Degree and experience with CORIS, EVA, and procurement processes.

Qualifications

• Knowledge of correctional education operations (ABE, CTE, GED, college).
• Knowledge of VADOC policies, procurement rules, documentation standards, and record retention requirements.
• Working knowledge of CORIS, EVA, and core VADOC administrative systems.
• Skill in EVA procurement, including requisitions, purchase orders, vendor coordination, and compliance tracking.
• Skill in CORIS data entry, reporting, and maintaining accurate student records.
• Skill in Microsoft Word and Excel for drafting documents, maintaining logs, and reconciling data.
• Effective communication skills for coordinating with multiple facilities and partners.
• Strong organizational and time management skills for high volume administrative workflows.
• Ability to work independently, prioritize tasks, and meet deadlines across multiple facilities.
• Ability to interpret and apply procurement, operational, and educational policies.
• Ability to maintain confidentiality and ensure compliance with VADOC standards.
• Ability to establish and maintain professional working relationships with staff, administrators, inmates, and external partners.
• Ability to produce accurate reports and maintain records supporting regional coordination.

Responsibilities

• Provide administrative, clerical, procurement, and data management support for correctional education programs.
• Ensure efficient daily operations of adult education, CTE, ABE, GED, and college programming.
• Coordinate with principals, instructors, regional leadership, and external partners.
• Maintain CORIS and other education systems for accurate documentation.
• Support regional initiatives and cross-facility coordination.
• Assist Regional Education Administrator with purchasing, compliance, and reporting.

Skills

EVA procurement

CORIS data entry

MS Word & Excel

Effective communication

Organizational skills

Prioritization

Education

Associate's Degree

Tools

CORIS

EVA

MS Access

Publisher

Job description

Title: Office Manager: Deerfield Correctional Center #ED014

State Role Title:Gen Admin Supv I/Coord I

Hiring Range: $45,740.00 - $71,353.00

Pay Band: 4

Agency: Dept of Corr - Central Admin

Location:Deerfield Correctional Center

Agency Website:www.vadoc.virginia.gov

Recruitment Type: Agency Employee Only - A

Job Duties

Provides administrative, clerical, procurement, and data management support for correctional education programs at both the facility and regional level for the Western region. Ensures efficient daily operations of adult education, CTE, ABE, GED, and college programming by managing workflows, maintaining accurate records, and coordinating with Principals, instructors, regional leadership, and external partners. Serves as the primary operational assistant to the Regional Education Administrator, supporting regional purchasing, compliance, reporting, communication, and multifacility alignment of procedures. Maintains CORIS and other education related systems to ensure accurate documentation and adherence to VADOC standards. Supports regional initiatives, special projects, and cross facility coordination to enhance educational service delivery.

Minimum Qualifications

Knowledge:

• Knowledge of correctional education operations (ABE, CTE, GED, college).
• Knowledge of VADOC policies, procurement rules, documentation standards, and record retention requirements.
• Working knowledge of CORIS, EVA, and core VADOC administrative systems.

Skills:

• Skill in EVA procurement, including requisitions, purchase orders, vendor coordination, and compliance tracking.
• Skill in CORIS data entry, reporting, and maintaining accurate student records.
• Skill in Microsoft Word and Excel for drafting documents, maintaining logs, and reconciling data.
• Effective communication skills for coordinating with multiple facilities and partners.
• Strong organizational and time management skills for high volume administrative workflows.

Abilities:

• Ability to work independently, prioritize tasks, and meet deadlines across multiple facilities.
• Ability to interpret and apply procurement, operational, and educational policies.
• Ability to maintain confidentiality and ensure compliance with VADOC standards.
• Ability to establish and maintain professional working relationships with staff, administrators, inmates, and external partners.
• Ability to produce accurate reports and maintain records supporting regional coordination.

Additional Considerations

• Experience in correctional or criminal justice environments.
• Experience with multifacility coordination or regional operations.
• Associate’s Degree
• Experience with MS Access, Publisher, or advanced data tools.
• Background in recordkeeping, procurement documentation, or financial tracking.

Special Instructions

Background Investigation Requirements: All applicants are subject to a background investigation. Investigations may include fingerprint checks (State Police, FBI); local agency checks; employment verification; verification of education (relevant to employment); credit checks; and other checks based on the position.

Drug Testing Requirements: Applicants applying to a designated safety sensitive position are subject to a pre-employment drug screen. Marijuana use is prohibited for positions that require possession of a firearm or a Commercial Driver’s License in the performance of official duties such as Corrections Officers, Probation Officers, Tractor Trailer Drivers and others.

Layoff Preferences: Applicants who possess an Interagency Placement Screening Form (Yellow Form) or a Preferential Hiring Form (Blue Form) as issued under the Department of Human Resources Management (DHRM) Policy 1.30 Layoff (Commonwealth of VA employees only) MUST attach these forms when submitting their state application and/or résumé.

VADOC is an EEO employer and is committed to supporting workforce diversity, equitable opportunities and inclusivity. Reasonable accommodations are available upon request.

VADOC values our Veterans and encourages all to apply and receive preference in the hiring process. AmeriCorps, Peace Corps, and other nation service alumni are also encouraged to apply. Virginia Values Veterans (V3) Program - Virginia Department of Veterans Services.

Contact Information

Name: Human Resources

Phone: [phone]

Email: EMAILED APPLICATIONS/RÉSUMÉS / WILL NOT BE ACCEPTED FOR THIS POSITION

In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at 800-552-5019.

Note: Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1, 2022- February 29, 2024, can still use that COD as applicable documentation for the Alternative Hiring Process.