Medicolegal Administrative Specialist - Central District

Commonwealth of Virginia; Richmond (VA); On-site; USD 26,000 - 36,000; Part time

Job summary

Commonwealth of Virginia in Richmond is recruiting for a Medicolegal Administrative Specialist in the Central District. The role supports the Office of the Chief Medical Examiner with administrative tasks, data entry, records management, and customer service.

The position is wage-based, averages 29 hours per week, and does not include benefits. It requires discretion, effective communication, and the ability to work with various officials and the public.

Qualifications

• Knowledge of administrative and office principles.
• Proficient in word processing, data import, spreadsheets and PowerPoint.
• Ability to interact with agency staff, officials, and the public.
• Ability to work independently with discretion and sound judgment.
• Valid Driver's License.

Responsibilities

• Provide administrative support to the Medicolegal team.
• Answer a multi-line phone, greet visitors, and triage inquiries.
• Perform data entry, records maintenance, and filing.
• Offer customer service to officials and the public as needed.
• Coordinate with staff across offices and partner organizations.

Skills

Office administration

Data handling

Communication

Independence

Driver's license

Tools

Microsoft Word

Excel

PowerPoint

Job description

Title: Medicolegal Administrative Specialist - Central District

State Role Title: Admin and Office Spec III

Hiring Range: $19.00 - $26.00

Pay Band: 3

Agency: Virginia Department of Health

Location: Dept of Forensic Science

Agency Website: https://www.vdh.virginia.gov/

Recruitment Type: General Public - G

Job Duties

The Medicolegal Administrative Specialist serves as a member of the Medicolegal administrative team and independently performs a variety of administrative activities in support of the Assistant Chief Medical Examiners and other Medicolegal professionals. Characteristic duties may include: office and administrative responsibilities, data entry, records maintenance, filing, and providing customer service. The incumbent will be responsible for answering a multi-line phone, speaking to constituents in person, triaging calls and answering questions pertaining to the Office of the Chief Medical Examiner. Work regularly requires discretion, interpretation of law, policies, procedures or processes and frequent interaction with federal, state, and local officials as well as private citizens. May provide guidance to staff in other offices, districts, or community partners as an information resource or to assure quality and continuity of actions and information.

This is a restricted position, which is solely funded by the CDC Public Health Infrastructure Grant which ends on 6/30/2027. The availability of funding is scheduled for review before the grant expiration date and periodically thereafter. Continued employment is contingent on the continued availability of funds. This is a wage position and averages 29 hours per week, not to exceed 1500 hours in a year and is not eligible for benefits.

Wage employees are subject to the following conditions of employment:

• Wage employees serve at the will and pleasure of the appointing authority.
• Continuing employment is based on available funding and business need.
• Wage employees are not covered by the provisions of the Virginia Personnel Act. Therefore, they are not eligible for benefits which are provided to salaried employees, such as leave credits, holiday pay, insurance, access to the grievance procedure, etc.
• Wage employees are paid only for the hours they actually work.
• Virginia state law currently requires that agencies not permit wage employees to work in excess of 29 hours per week on average over the course of a year. Wage employees may not work for VDH beyond 1,500 hours during the period of May 1 – April 30 of the following year (the Standard Measurement Period).
• Once a wage employee works the maximum of 1,500 hours during the Standard Measurement Period, the employee may be rehired as a wage employee of VDH only after the next Standard Measurement Period has begun.
• Wage employees are eligible to apply for all classified positions for which recruitment has been initiated, including those limited to State Employees Only.
• If a wage employee becomes employed in a classified position, he/she will be eligible to purchase retirement credit for the time worked as a wage employee.
• Continuing employment is based on available funding and business need.

Minimum Qualifications

• Knowledge of administrative and office principles and practices
• Proficient in the use of automated systems, word-processing, importing data into spreadsheets, creating new spreadsheets, manipulating data in existing spreadsheets, presentation software, proofreading and editing correspondence and reports, and creating PowerPoint presentations
• Ability to successfully interact and communicate with all levels of agency staff, government officials to include law enforcement and Commonwealth’s attorneys, local/state/federal legislators, and the general public, orally and in writing
• Ability to work independently, be self-motivated, maintain confidentiality and deal with sensitive issues, requiring discretion and sound judgement
• Valid Driver's License

Additional Considerations

• Experience in administrative/office or medical/morgue setting
• Understanding of the operations of state government, such as relevant programs, policies, and Virginia Code.

Employment is contingent upon satisfactory results of a state and federal criminal history background check and the Department of Social Service’s Child Abuse and Neglect Central Registry check, U.S. HHSIG Exclusion List check, employment reference check and E-Verify. Other financial, credit, driving, background checks or completion of Statement of Economic Interests may be required for certain positions.

It is the policy of the Commonwealth and VDH that all aspects of human resource management be conducted without regard to race (or traits historically associated with race including hair texture, hair type, and protective hairstyles such as braids, locks, and twists); sex; color; national origin; religion; sexual orientation; gender identity or expression; age; veteran status; political affiliation; disability; genetic information; and pregnancy, childbirth, or related medical conditions. VDH employees have a shared Code of Ethics, which can be found in the bottom banner of our website: www.vdh.virginia.gov.

If you have been affected by DHRM Policy 1.30 layoff and possess a valid Interagency Placement Screening Form (Yellow Card) or a Preferential Hiring Form (Blue Card), you must submit the card before the closing date for this position. The Card may be submitted with the state application as an attachment.

As a V3 (Virginia Values Veterans) employer VDH Welcomes Veterans to apply!

In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at 800-552-5019.

Note: Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1, 2022- February 29, 2024, can still use that COD as applicable documentation for the Alternative Hiring Process.