Office Services Specialist

Dairy-Farmers-of-America,-Inc.; Chili (WI); On-site; USD 28,000 - 39,000; Full time

Benefits offered by this job

Health benefits

401(k) plan

Paid vacation & holidays

Gain Share Program

Career growth opportunities

Job summary

Dairy-Farmers-of-America,-Inc. is seeking an administrative assistant to support production schedules and shipments, maintain offices, coordinate vendors, and respond to internal and external customers. You will handle payroll tasks, HR duties, and records in a GMP environment within a dairy farm setting.

Ideal candidates have a high school diploma, some college in administration, and 1–3 years of related experience, with strong MS Office skills and a focus on accuracy and confidentiality.

Qualifications

• High school diploma or equivalent; some college preferred.
• 1–3 years in administrative support or related roles.
• Knowledge of HR processes and confidentiality required.

Responsibilities

• Coordinate admin support, office coordination, and HR duties.
• Assist payroll processing and HR administration tasks.
• Respond to inquiries, maintain records, and ensure deadlines are met.
• Follow GMPs and sanitation and maintain confidentiality.

Skills

Microsoft Office

HR processes

Communication

Confidentiality

Attention to detail

Teamwork

Education

High school diploma or equivalent

Some college coursework in administration

Tools

Microsoft Office Suite

Job description

Perform daily activities to support production schedules and shipments to customers are completed on time, considering customer orders, current demand forecasts, and the availability of raw materials and production capacity . Play a key role in keeping the office/facility running smoothly by managing relationships with office services, supply vendors, and maintenance and by maintaining stocks of supplies. Respond to the needs of internal and external customers. Perform duties in accordance with standard procedures.

Job Duties and Responsibilities;

• Work with production planning, purchasing, production, shipping, and others to expedite product flow through operations.
• Coordinate inbound and outbound trucking schedule with production planner.
• Prepare shipping schedule and documents for shipping. Retrieve and sort incoming mail and deliveries
• Gather invoices, match invoices with purchase orders and back up, and process invoices for payment
• Assist with EHS compliance tracking, workers’ compensation claim recordkeeping, updates into EHS related databases, data entry, program updates, and other similar activities
• Complete scheduled and ad-hoc reports (downtime reports, safety reports, HR reports)
• Assist with payroll processing activities and various Human Resources duties such as new hire orientation, I-9 forms, personnel file maintenance, DairyU administrative and training compliance activities, benefits enrollment coordination, etc.
• Assist with or serve as a records coordinator in the records retention process
• Receive facilities maintenance requests from employees. Report to the appropriate service provider, monitor, and report progress on resolution
• Maintain an orderly and well-stocked mail room, office, kitchen, and common areas; inventory, order, and put away supplies
• Provide support to or back up roles in quality support, inventory, accounting, etc.
• Follow all DFA GMPs and work in a manner consistent with all corporate and regulatory, food safety, quality, and sanitation requirements
• The requirements herein are intended to describe the general nature and level of work performed by employee, but is not a complete list of responsibilities, duties, and skills required.Other duties may be assigned as required.

Requirements

Education and Experience:

• High school diploma or equivalent
• Some college coursework, preferably in administration, preferred
• 1 to 3 years of administrative support, office coordination, human resources, or related experience
• Certification and/or License – may be required during course of employment

Knowledge, Skills, and Abilities:

• Knowledge of and skill with Microsoft Office Suite and company computer systems
• Knowledge of general human resources processes and practices
• Able to respond courteously and efficiently to inquiries, complaints, and requests
• Able to communicate clearly and effectively, both verbally and in writing
• Able to work with accuracy and detail oriented
• Able to problem solve, multi-task and prioritize own work activities
• Able to work independently and as part of a team
• Able to follow directions and meet deadlines
• Able to maintain confidentiality of information
• Must be able to read, write and speak English

Health and Sick benefits begin 1st of the month after start date

401(k) with company contribution – 100% vested at day one of eligibility

Competitive pay

Gain Share Program

Paid vacation and holidays

Career growth opportunities – we promote from within!

Service recognition and employee rewards

Employee referral program

Work for dairy farm families

An Equal Opportunity Employer including Disabled/Veterans

Pay Range

25.00

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An Equal Opportunity Employer including Disabled/Veterans