Office Services Coordinator

Jackson Lewis; San Diego (CA); On-site; USD 39,000 - 43,000; Full time

Job summary

Jackson Lewis is seeking an Office Coordinator in San Diego to provide professional support to the local office. You will manage mail, assist with copying/scanning, and help prepare conference rooms and maintain office spaces.

The role requires 1–4 years in a professional services environment, proficiency with MS Office 365, Word and Outlook, and the ability to lift up to 70 pounds. Prior law firm experience is preferred.

Qualifications

• One to four years in a professional services environment.
• Knowledge of office equipment including telephones, copy/scan/fax devices and computers; MS Office 365, Word and Outlook.
• Basic keyboarding skills; Excel and PowerPoint a plus.

Responsibilities

• Provide pleasant, professional service to all office personnel and guests.
• Prepare mail and all USPS/FedEx/UPS packages; sort and distribute incoming mail.
• Assist with copying, scanning, date stamping and binding documents.
• Troubleshoot minor issues (paper jams, toner changes, waste receptacles).
• Refill paper daily and as needed; schedule service calls as required.
• Prepare conference rooms for meetings, set up and clean up.
• Clean kitchen and related equipment regularly; operate dishwashers.
• Move boxes or heavy items; assist with furniture moves.
• Conduct daily walk-throughs; report issues to building liaison.
• Inventory and send files to off-site storage; organize file workroom.
• Provide other administrative assistance as requested.

Skills

Professional services

MS Office 365

Word & Outlook

Basic keyboarding

Excel

PowerPoint

Lifting 25-70 lbs

Education

High School Diploma or equivalent

Tools

Photocopier/Scanner

Fax/Printer

Office equipment

Job description

Focused on employment and labor law since 1958, Jackson Lewis P.C.’s 1,000+ attorneys located in major cities nationwide consistently identify and respond to new ways workplace law intersects business. We help employers develop proactive strategies, strong policies and business-oriented solutions to cultivate high-functioning workforces that are engaged and stable, and share our clients’ goals to emphasize belonging and respect for the contributions of every employee. The Firm is ranked in the First Tier nationally in the category of Labor and Employment Litigation, as well as in both Employment Law and Labor Law on behalf of Management, in the U.S. News - Best Lawyers® “Best Law Firms”. The office coordinator provides various levels of support to the local office. They are responsible for the upkeep of all general office areas, maintenance of all office equipment and monitoring/stocking of all office supplies maintained in all general office areas.

Essential Functions

• Provide pleasant and professional customer service to all office personnel and guests.
• Prepare mail and all USPS/FedEx/UPS packages, sorting and distributing incoming mail.
• Assist with all aspects of document reproduction and processing: copying, scanning, date stamping, document binding and faxing.
• Troubleshooting and performing minor repairs (i.e., clearing paper jams, changing toner/ink cartridges, emptying equipment waste receptacles).
• Refill all paper at least daily and as needed.
• Scheduling service calls as needed.
• Prepare conference rooms for meetings, set up and clean up.
• Cleaning the kitchen and related equipment on a regular basis, including filling, running and emptying the dishwashers.
• Move boxes and other heavy items, which may include assisting with furniture moves.
• Conduct daily walk through of office space to notice any blown light bulbs, repairs needed or general cleaning issues; report these to building liaison.
• Inventory and send files to off-site storage facility.
• Organize and clean file workroom.
• Provide other administrative assistance as appropriate and requested.

Qualifications / Skills Required

• One to four years of experience in professional services environment.
• Knowledge of office equipment including telephones, copy/scan/fax equipment and computers, Microsoft Office 365, Word and Outlook, along with basic keyboarding skills, are required.
• Excel and PowerPoint experience are a plus.
• Must be able to lift 25 - 70 pounds properly.
• (Position requires some lifting and moving of various office equipment. Ability to retrieve and distribute files or boxes, written documents or office supplies weighing up to 25 pounds and ability to retrieve and replace objects to/from shelves of up to 8 feet high.)
• Must be able to take initiative, be reliable, professional, team oriented, pay attention to detail and have the ability to multi-task.
• Prior law firm experience preferred.
• Good listening skills to determine what is needed for the customer.
• Ability to use a hand cart.

Educational Requirements

• High School Diploma or equivalent.

For California, the expected hourly range for this position is between $27.50 - $31.00 The actual compensation will be determined based on experience and other factors permitted by law.

Jackson Lewis offers a competitive benefits package that includes:

• Medical, dental, vision, life and disability insurance
• 401(k) Retirement Plan
• Flexible Spending and Health Savings Account
• Firm-paid holidays, vacation and sick time
• Employee assistance program
• and other firm benefits

We are an equal employment opportunity employer.

All qualified applicants will receive consideration for employment without regard to race, national origin, gender, age, religion, disability, sexual orientation, veteran status, marital status or any other characteristics protected by law.

We are a preeminent workplace law firm dedicated to our clients and passionate about providing the highest quality, creative and effective representation of employers on the full range of employment and labor law matters, through offices strategically located throughout the country. We provide a rewarding and collegial work environment for the leading attorneys in our field. We work hard to preserve the values that make Jackson Lewis a gratifying place to practice law. We are a law firm where people know each other and work together to best serve our clients.