Facilities & Office Operations Coordinator

jacksonlewis; San Diego (CA); On-site; USD 39,000 - 43,000; Full time

Benefits offered by this job

Medical, dental, vision, life and AD&D

401(k) Retirement Plan

Flexible Spending and Health Savings

Firm-paid holidays, vacation and sick

Job summary

Jackson Lewis P.C. is seeking an Office Coordinator to support the local office. The role emphasizes professional customer service, mail handling, document processing, and minor equipment maintenance within a large, national law firm.

Ideal candidates bring 1–4 years in professional services, strong MS Office skills, and the ability to lift up to 70 pounds. California-specific pay range is noted, with comprehensive firm benefits.

Qualifications

• One to four years of experience in professional services environment.
• Proficiency with office equipment and MS Office 365 (Word/Outlook).
• Ability to lift up to 70 pounds and perform light moving tasks.
• Prior law firm experience preferred and strong listening skills.

Responsibilities

• Provide pleasant and professional customer service to office personnel and guests.
• Prepare mail and packages, sort and distribute incoming mail.
• Assist with document reproduction, scanning, binding and faxing.
• Troubleshoot and perform minor repairs, refill paper daily.
• Schedule service calls and prepare conference rooms for meetings.
• Clean the kitchen and operate related equipment, assist with moves.
• Inventory and send files to off-site storage, organize file workroom.
• Provide other administrative assistance as appropriate.

Skills

Office equipment

MS Office

Light lifting

Multi-tasking

Law firm exp

Listening skills

Hand cart use

Education

High School Diploma

Tools

Microsoft Office 365

Outlook

Word

Excel

PowerPoint

Job description

Jackson Lewis P.C. is seeking an Office Coordinator to support the local office. The role emphasizes professional customer service, mail handling, document processing, and minor equipment maintenance within a large, national law firm.

Ideal candidates bring 1–4 years in professional services, strong MS Office skills, and the ability to lift up to 70 pounds. California-specific pay range is noted, with comprehensive firm benefits.