Office Services Coordinator

jacksonlewis; San Diego (CA); On-site; USD 39,000 - 43,000; Full time

Benefits offered by this job

Medical, dental, vision, life and AD&D

401(k) Retirement Plan

Flexible Spending and Health Savings

Firm-paid holidays, vacation and sick

Job summary

Jackson Lewis P.C. is seeking an Office Coordinator to support the local office. The role emphasizes professional customer service, mail handling, document processing, and minor equipment maintenance within a large, national law firm.

Ideal candidates bring 1–4 years in professional services, strong MS Office skills, and the ability to lift up to 70 pounds. California-specific pay range is noted, with comprehensive firm benefits.

Qualifications

• One to four years of experience in professional services environment.
• Proficiency with office equipment and MS Office 365 (Word/Outlook).
• Ability to lift up to 70 pounds and perform light moving tasks.
• Prior law firm experience preferred and strong listening skills.

Responsibilities

• Provide pleasant and professional customer service to office personnel and guests.
• Prepare mail and packages, sort and distribute incoming mail.
• Assist with document reproduction, scanning, binding and faxing.
• Troubleshoot and perform minor repairs, refill paper daily.
• Schedule service calls and prepare conference rooms for meetings.
• Clean the kitchen and operate related equipment, assist with moves.
• Inventory and send files to off-site storage, organize file workroom.
• Provide other administrative assistance as appropriate.

Skills

Office equipment

MS Office

Light lifting

Multi-tasking

Law firm exp

Listening skills

Hand cart use

Education

High School Diploma

Tools

Microsoft Office 365

Outlook

Word

Excel

PowerPoint

Job description

Focused on employment and labor law since 1958, Jackson Lewis P.C.'s 1,000+ attorneys located in major cities nationwide consistently identify and respond to new ways workplace law intersects business. We help employers develop proactive strategies, strong policies and business-oriented solutions to cultivate high-functioning workforces that are engaged and stable, and share our clients' goals to emphasize belonging and respect for the contributions of every employee.

The Firm is ranked in the First Tier nationally in the category of Labor and Employment Litigation, as well as in both Employment Law and Labor Law on behalf of Management, in the U.S. News - Best Lawyers® "Best Law Firms".

The office coordinator provides various levels of support to the local office. They are responsible for the upkeep of all general office areas, maintenance of all office equipment and monitoring/stocking of all office supplies maintained in all general office areas.

Essential Functions

• Provide pleasant and professional customer service to all office personnel and guests.
• Prepare mail and all USPS/FedEx/UPS packages, sorting and distributing incoming mail.
• Assist with all aspects of document reproduction and processing: copying, scanning, date stamping, document binding and faxing.
• Troubleshooting and performing minor repairs (i.e., clearing paper jams, changing toner/ink cartridges, emptying equipment waste receptacles). Refill all paper at least daily and as needed.
• Scheduling service calls as needed.
• Prepare conference rooms for meetings, set up and clean up.
• Cleaning the kitchen and related equipment on a regular basis, including filling, running and emptying the dishwashers.
• Move boxes and other heavy items, which may include assisting with furniture moves.
• Conduct daily walk through of office space to notice any blown light bulbs, repairs needed or general cleaning issues; report these to building liaison.
• Inventory and send files to off-site storage facility.
• Organize and clean file workroom.
• Provide other administrative assistance as appropriate and requested.

Qualifications/Skills Required

• One to four years of experience in professional services environment.
• Knowledge of office equipment including telephones, copy/scan/fax equipment and computers, Microsoft Office 365, Word and Outlook, along with basic keyboarding skills, are required. Excel and PowerPoint experience are a plus.
• Must be able to lift 25 - 70 pounds properly. (Position requires some lifting and moving of various office equipment. Ability to retrieve and distribute files or boxes, written documents or office supplies weighing up to 25 pounds and ability to retrieve and replace objects to/from shelves of up to 8 feet high.)
• Must be able to take initiative, be reliable, professional, team oriented, pay attention to detail and have the ability to multi-task.
• Prior law firm experience preferred.
• Good listening skills to determine what is needed for the customer.
• Ability to use a hand cart.

Educational Requirements

High School Diploma or equivalent.

For California, the expected hourly range for this position is between $27.50 - $31.00 The actual compensation will be determined based on experience and other factors permitted by law.

Jackson Lewis offers a competitive benefits package that includes:

• Medical, dental, vision, life and disability insurance
• 401(k) Retirement Plan
• Flexible Spending and Health Savings Account
• Firm-paid holidays, vacation and sick time
• Employee assistance program and other firm benefits

We are an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, national origin, gender, age, religion, disability, sexual orientation, veteran status, marital status or any other characteristics protected by law.