Office Services Coordinator

Clarity Recruiting; New York (NY); On-site; USD 100,000 - 125,000; Full time

Job summary

An established industry player in the law practice sector is seeking an Office Services Coordinator to join their dynamic team. This entry-level position offers a unique opportunity to manage essential office functions, from handling print jobs to maintaining office supplies. Ideal candidates will thrive in a fast-paced environment, showcasing excellent communication skills and a friendly demeanor. If you're a team player eager to contribute to a supportive workplace, this role could be the perfect fit for you. Join a firm that values detail-oriented individuals who are ready to make an impact!

Qualifications

• Ability to prioritize tasks in a fast-paced environment.
• Solid communication skills, both verbal and written.

Responsibilities

• Conduct print and copy jobs as needed.
• Maintain office copy machines and printers.

Skills

Task prioritization

Communication skills

Customer service mindset

Ability to lift 50 pounds

Detail-oriented

Team player

Quick learner

Tools

Microsoft Office (Outlook, Word)

Konica Minolta C4080

Ricoh Pro C210s

Fiery Command workstation

SharePoint

Mimecast

Job description

Base pay range

$22.00/hr - $24.00/hr

Our client, a law firm based in NYC, is seeking a temp-to-perm Office Services Coordinator to join their team!

Rate: $22-$24/hour, converting to $50,000-$55,000 depending on experience

Hours: Onsite 5x/week, 11am to 7pm

Job Description

• Conduct print and copy jobs
• Assemble binders of legal documents
• Prepare FedEx, UPS, and USPS packages and letters for mailing and deliver to shipping repositories as necessary
• Maintain the office copy machines and printers: Refill with toner and paper, and place service calls when necessary
• Ensure the office services room is well-stocked and organized
• Handle in-office mail and package distribution
• Assist with general office and facilities needs
• Occasionally assist with heavy lifting to transport boxes of materials and supplies within the office

Required Qualifications

• Ability to prioritize various tasks in a fast-moving environment
• Ability to work afternoon to evening hours (11:00am-7:00pm daily)
• Solid communication skills, both verbal and written
• Ability to lift at least 50 pounds
• Friendly and cooperative personality
• Quick learner and detail-oriented
• A team player with a customer service mindset and who is eager and willing to assist others
• Experience with Microsoft Office products (primarily Outlook and Word)

Preferred Qualifications

• Experience with Konica Minolta C4080 and Ricoh Pro C210s printers
• Experience with Fiery Command workstation, SharePoint, and Mimecast

Seniority level

Entry level

Employment type

Full-time

Job function

Administrative

Industries

Law Practice