Office Services Coordinator

CBRE; Lebanon (IN); On-site; USD 42,000 - 64,000; Full time

Job summary

CBRE seeks an Office Services Coordinator to provide advanced business operations and administrative support across multiple departments. You will work with leaders to improve content, manage supplies, and ensure a safe, efficient office environment.

The role involves coordinating visits, handling deliveries, and developing office systems, with a focus on clear communication and problem solving. A Bachelor's degree is preferred, with 2–5 years of relevant experience.

Qualifications

• Bachelor's Degree preferred with 2-5 years of relevant experience.
• In lieu of a degree, an equivalent combination of education and experience will be considered.
• Understanding of established procedures and standards to solve moderately complex problems.
• Ability to analyze potential solutions and apply sound judgment based on technical experience and precedent.
• Advanced knowledge of Microsoft Office applications, including Word, Excel, Outlook, and PowerPoint.
• Strong organizational skills with an inquisitive and detail-oriented mindset.
• Advanced mathematical skills, including the ability to calculate percentages, fractions, ratios, and other financial-related calculations.
• Must have valid driver's license.

Responsibilities

• Work with functional leaders, business leaders, and peers to continuously improve presentation content and identify additional information to be included when necessary.
• Coordinate with office management to maintain a clean and safe work environment.
• Manage office supply inventory and purchase items as needed.
• Accept deliveries and respond to escalated inquiries from external stakeholders.
• Facilitate visits for high-level internal and external visitors, including vendors and clients.
• Assist with the development and improvement of office systems, processes, and services.
• Apply general knowledge of standard principles, techniques, and procedures to complete assigned tasks and solve routine problems.
• Demonstrate broad knowledge of your job discipline and some knowledge of related disciplines within the function.
• Lead by example and model behaviors consistent with CBRE RISE values.
• Influence others and help drive agreement when needed.
• Impact the quality of your own work and contribute to the success of the team.
• Work within established procedures and practices to achieve objectives and meet deadlines.
• Explain complex information clearly in straightforward situations.

Skills

Strong organizational skills

Detail-oriented

Analytical thinking

Communication skills

Problem solving

Education

Bachelor's degree preferred

Tools

Microsoft Office (Word, Excel, Outlook, PowerPoint)

Job description

About the Role

As a CBRE Office Services Coordinator, you will provide advanced business operations and administrativesupport to multiple departments or management teams.

This job is partof the Office Operations function, which is responsible for providing officesupport to a client, business function, or individual contributor.

What You'll Do

• Work withfunctional leaders, business leaders, and peers to continuously improvepresentation content and identify additional information to be included whennecessary.

• Coordinate withoffice management to maintain a clean and safe work environment.

• Manage officesupply inventory and purchase items as needed.

• Acceptdeliveries and respond to escalated inquiries from external stakeholders.

• Facilitatevisits for high-level internal and external visitors, including vendors andclients.

• Assist with thedevelopment and improvement of office systems, processes, and services.

• Apply generalknowledge of standard principles, techniques, and procedures to completeassigned tasks and solve routine problems.

• Demonstratebroad knowledge of your job discipline and some knowledge of relateddisciplines within the function.

• Lead by exampleand model behaviors consistent with CBRE RISE values.

• Influence othersand help drive agreement when needed.

• Impact thequality of your own work and contribute to the success of the team.

• Work withinestablished procedures and practices to achieve objectives and meet deadlines.

• Explain complexinformation clearly in straightforward situations.

What You'll Need

• Bachelor'sDegree preferred with 2-5 years of relevant experience. In lieu of a degree, anequivalent combination of education and experience will be considered.

• Understanding ofestablished procedures and standards to solve moderately complex problems.

• Ability toanalyze potential solutions and apply sound judgment based on technicalexperience and precedent.

• Advancedknowledge of Microsoft Office applications, including Word, Excel, Outlook, andPowerPoint.

• Strongorganizational skills with an inquisitive and detail-oriented mindset.

• Advancedmathematical skills, including the ability to calculate percentages, fractions,ratios, and other financial-related calculations.

• Must have valid driver's license.

Applicant AI UseDisclosure

We value human interactionto understand each candidate's unique experience, skills, and aspirations. Wedo not use artificial intelligence (AI) tools to make hiring decisions, and weask that candidates disclose any use of AI in the application and interviewprocess.

Disclaimers: Applicants must be currently authorized towork in the United States without the need for visa sponsorship now or in thefuture.

Why CBRE?

When you join CBRE, youbecome part of the global leader in commercial real estate services andinvestment that helps businesses and people thrive. We are dynamic problemsolvers and forward-thinking professionals who create significant impact. Ourcollaborative culture is built on our shared values — respect, integrity,service and excellence — and we value the diverse perspectives, backgrounds andskillsets of our people. At CBRE, you have the opportunity to chart your owncourse and realize your potential. We welcome all applicants.

Equal Employment Opportunity: CBRE is an equal opportunity employer that values diversity. We have a long-standing commitment to providing equal employment opportunity to all qualified applicants regardless of race, color, religion, national origin, sex, sexual orientation, gender identity, pregnancy, age, citizenship, marital status, disability, veteran status, political belief, or any other basis protected by applicable law.

Candidate Accommodations: CBRE values the differences of all current and prospective employees and recognizes how every employee contributes to our company’s success. CBRE provides reasonable accommodations in job application procedures for individuals with disabilities. If you require assistance due to a disability in the application or recruitment process, please submit a request via email at [e-mail] or via telephone at [phone] (U.S.) and [phone] (Canada).

CBRE, Inc. is an Equal Opportunity and Affirmative Action Employer (Women/Minorities/Persons with Disabilities/US Veterans)