Office Services Coordinator

CBRE; Boston (MA); On-site; USD 50,000 - 60,000; Full time

Benefits offered by this job

401(k)

Dental insurance

Health insurance

Life insurance

Vision insurance

Job summary

CBRE is seeking an Office Services Coordinator to provide administrative support to a small team within Office Operations. You will assist with concierge services, coordinate on-site meetings, handle calls and mail, manage office supplies, and draft routine reports and memos.

The role emphasizes following defined procedures under supervision while maintaining a client-ready office environment and ensuring smooth daily operations.

Qualifications

• High School Diploma or GED required.
• Ability to follow basic work routines and standards.
• Strong communication skills.
• Working knowledge of Microsoft Office products (Word, Excel, Outlook).
• Strong organizational skills and inquisitive mindset.
• Basic math skills: percentages, discounts, markups.
• Authorized to work in the United States without visa sponsorship now or in the future.

Responsibilities

• Assist concierge in providing general hospitality services while maintaining a client-ready office environment.
• Schedule and coordinate on-site meetings, reserve conference rooms, order equipment, and coordinate catering.
• Receive and direct incoming calls and visitors; route, sort, and distribute mail.
• Order office supplies and other items; maintain inventories and troubleshoot missed deliveries.
• Request building and equipment maintenance services.
• Draft reports and memos; answer inquiries and respond to client, coworker, and supervisor concerns.
• Follow existing procedures to solve straightforward problems with limited discretion.
• Impact through clearly defined duties and tasks described in detail.
• Deliver output by following defined procedures under close supervision.

Skills

Microsoft Office

Communication skills

Organizational skills

Basic math

Follow procedures

Education

High School Diploma or GED

Tools

None

Job description

About the Role:

As a CBRE Office Services Coordinator, you will assist with providing administrative support to a small team or department.

This job is part of the Office Operations function. They are responsible for providing office support to a client, business function or individual contributor.

What You’ll Do:

• Assist concierge in providing general hospitality services while maintaining a client-ready office environment.

• Schedule and coordinate on-site meetings. This includes reserving conference rooms, ordering equipment, and coordinating catering needs.

• Receive and direct incoming calls and visitors to appropriate personnel. Route, sort, and distribute mail.

• Order office supplies and other common-use items for the office. Maintain inventories and troubleshoot regarding missed deliveries.

• Request building and equipment maintenance services.

• Draft reports and memos. Answer common inquiries and respond to complaints from clients, co-workers, and supervisors.

• Use existing procedures to solve straightforward problems while having a limited opportunity to exercise discretion.

• Impact through clearly defined duties, methods, and tasks described in detail.

• Deliver own output by following defined procedures and processes under close supervision and guidance.

What You’ll Need:

• High School Diploma or GED with up to 2 years of job-related experience.

• Ability to follow basic work routines and standards in the application of work.

• Communication skills to exchange straightforward information.

• Working knowledge of Microsoft Office products. Examples include Word, Excel, Outlook, etc.

• Strong organizational skills with an inquisitive mindset.

• Basic math skills. Ability to calculate simple figures such as percentages, discounts, and markups.

• Applicants must be currently authorized to work in the United States without the need for visa sponsorship now or in the future.

Why CBRE

When you join CBRE, you become part of the global leader in commercial real estate services and investment that helps businesses and people thrive. We are dynamic problem solvers and forward-thinking professionals who create significant impact. Our collaborative culture is built on our shared values — respect, integrity, service and excellence — and we value the diverse perspectives, backgrounds and skillsets of our people. At CBRE, you have the opportunity to chart your own course and realize your potential. We welcome all applicants.

Applicant AI Use Disclosure

We value human interaction to understand each candidate’s unique experience, skills and aspirations. We do not use artificial intelligence (AI) tools to make hiring decisions, and we ask that candidates disclose any use of AI in the application and interview process.

Our Values in Hiring

At CBRE, we are committed to fostering a culture where everyone feels they belong. We value diverse perspectives and experiences, and we welcome all applications.

CBRE carefully considers multiple factors to determine compensation, including a candidate’s education, training, and experience. The minimum salary for this position is $50,000 annually and the maximum salary for this position is $60,000 annually. The compensation that is offered to a successful candidate will depend on the candidate’s skills, qualifications, and experience. This role will provide the following benefits: 401(K), Dental insurance, Health insurance, Life insurance, and Vision insurance.

Equal Employment Opportunity: CBRE is an equal opportunity employer that values diversity. We have a long‑standing commitment to providing equal employment opportunity to all qualified applicants regardless of race, color, religion, national origin, sex, sexual orientation, gender identity, pregnancy, age, citizenship, marital status, disability, veteran status, political belief, or any other basis protected by applicable law.

Candidate Accommodations: CBRE values the differences of all current and prospective employees and recognizes how every employee contributes to our company’s success. CBRE provides reasonable accommodations in job application procedures for individuals with disabilities. If you require assistance due to a disability in the application or recruitment process, please submit a request via email at [e-mail] or via telephone at [phone] (U.S.) and [phone] (Canada).

CBRE, Inc. is an Equal Opportunity and Affi