Office Services Clerk (Temporary Position)

Socket.dev; San Francisco (CA); On-site; USD 34,000 - 41,000; Full time

Job summary

Gibson Dunn is seeking a temporary Office Services Clerk in San Francisco to perform copy and mail room duties, maintain the office and premises, coordinate office moves, and support facilities services and events. The role supports the receptionist and assists with meeting setups.

The position reports to the SF Office Services Manager and hours are Mon–Fri 8:00 AM to 5:00 PM PT, with overtime as needed.

Qualifications

• High School diploma or equivalent required.
• Experience in a law firm or similar organization preferred.
• Ability to proofread and compose error-free emails.

Responsibilities

• Copying, binding and cutting
• Batch printing emails and attachments
• Handling high-volume mail and deliveries
• Inputting costs into electronic billing log
• Electronic Bates stamping
• Creating binders and organizing documents
• Scanning documents
• Opening, sorting and delivering mail
• Logging deliveries and booking conference rooms
• Maintaining clean and organized office premises
• Conducting daily inspections of premises and equipment
• Setting up tables and chairs for meetings
• Back up receptionist duties
• Stocking satellite pantries and supporting flexible workspaces
• Moving supplies and boxes as needed

Skills

Organized

Customer service

Communication

Diplomacy

Email writing

Time management

Teamwork

Professionalism

Education

High School diploma or equivalent

Tools

Microsoft Outlook

Microsoft Word

Cost recovery software

Job description

Summary

Gibson Dunn is a leading global law firm, advising clients on significant transactions and disputes. Our exceptional teams craft and deploy creative legal strategies that are meticulously tailored to every matter, however complex or high-stakes. The firm’s work is distinguished by a unique combination of precision and vision.

Based in San Francisco, the primary role of the temporary Office Services Clerk is to perform copy and mail room duties, be responsible for the office and premise maintenance, cleaning, office moves and related facilities services. Additionally, this role will back up the receptionist and assist with set ups for meetings and special events.

This role reports to the SF Office Services Manager.

**The hours for this role are Mon - Fri 8:00 AM to 5:00 PM PT.

Responsibilities include:

• Copying, binding and cutting
• Batch printing emails and their attachments
• High volume blowbacks
• Inputting costs into electronic billing log (Excel spreadsheet)
• Electronic Bates stamping
• Creating binders
• Scanning documents
• Opening, sorting and delivering mail
• Accurately recording usage, logging deliveries, booking conference rooms and handling clerical overflow projects
• Ensuring office premises are kept in pristine condition and monitoring daily
• Performing daily inspection tours of entire premises and equipment
• Ensuring all conference rooms are kept clean and organized
• Setting up tables and chairs in multi-purpose room as required for meeting requests
• Back up receptionist duties
• Ensuring well-stocked and clean satellite pantries
• Assisting with office set-ups and refreshing attorney flexible workspaces
• Hanging artwork, diplomas, and bulletin boards in attorney offices
• Moving supplies and boxes as needed

Qualifications:

• Must be well organized and be able to produce error free work product efficiently and effectively
• Must demonstrate excellent customer service and communication skills, including the ability to exhibit excellent grammar, punctuation, and spelling skills
• Must be able to demonstrate a high level of diplomacy, professionalism and courtesy when working with internal and external clients
• Must demonstrate strong communication skills and able to write emails to Attorneys and other members of the Firm
• Must be able to spend extended periods of time standing while performing duties and lift a maximum of 50 lbs
• Must be dependable, reliable, and effectively manage time in a fast-paced environment
• Must be proficient in Microsoft Outlook, Word, and firm’s cost recovery software
• Should be able to utilize excellent judgment and promote collaboration
• Must be able to work in a team environment
• Flexibility to work overtime as needed

Experience:

• High School diploma or equivalent
• Ideal candidate will also have experience in a law firm or other comparable organization

Gibson Dunn will consider for employment qualified Applicants with Criminal Histories in a manner consistent with the requirements of local law.

Compensation & Benefits:

The hourly compensation rate for this position is $25-30/hr. The salary offered will depend upon qualifications and other operational considerations.

Benefits offered for this position may include health care and paid sick time.

#LI-Onsite

Gibson Dunn is committed to ensuring equal employment opportunities for all qualified applicants, including individuals with disabilities. We strive to ensure an inclusive and accessible hiring experience. The Firm will provide reasonable accommodations to qualified individuals with disabilities to enable participation in the application and recruitment process, unless doing so would impose an undue hardship, in accordance with applicable laws and regulations. If you require a reasonable accommodation to complete an application, participate in an interview, or otherwise take part in the recruitment process, please contact us at [e-mail]. Please note, this is a dedicated email inbox established exclusively to assist applicants with accommodation request related to the recruitment process. Inquiries about the status of an application or other non-accommodation matter will not receive a response.